Import Export Executive- Freight Forwarding Company
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About the Role
A Leading company is looking for an Import Export/Documentation Executive * Job Description*** Managed end to end import and export operations via Sea, Air, and Road, ensuring seamless execution of international shipments from documentation to final delivery.
Key Skills for This Role
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Overview
- A Leading company is looking for an Import Export/Documentation Executive
- ***Job Description***
- Managed end to end import and export operations via Sea, Air, and Road, ensuring seamless execution of international shipments from documentation to final delivery.
- Coordinated all logistics activities to ensure compliance with UAE regulations and timely shipment handling.
- Negotiated with freight forwarders to optimize transit times and reduce transportation costs, resulting in improved operational efficiency.
- Created purchase/sale orders and prepared complete documentation for customs clearance and shipment processing.
- Obtained necessary permits from Dubai Municipality, SIRA, and MOHAP to facilitate hasslefree import/export clearance.
- Handled customs clearance procedures through online portals and liaised with brokers/clearing agents to ensure compliance with regulations.
- Worked closely with warehouse teams to oversee accurate loading and unloading of goods, minimizing delays and discrepancies.
- Maintained strong client relationship.
- *Role Summary*
- The Import/Export Executive will be responsible for coordinating all inbound and outbound shipments (sea and road), ensuring smooth communication with shipping lines, clearing agents, and transporters.
- Although the candidate will not directly handle customs clearance, they must have basic understanding of UAE customs processes to professionally manage external agents and documentation timelines.
- *Key Responsibilities*
- 1. *Shipment Coordination*
- Coordinate import and export shipments (sea freight and road freight).
- Liaise with shipping companies (e.g., Genesis) for booking, container release, and cargo movement.
- Track shipment schedules, ETD/ETA, and ensure timely updates to management.
*2. Coordination With Clearing & Shipping Agents*
- Manage communication with customs brokers and clearing agents.
- Ensure required documents are provided to agents for customs clearance.
- Follow up on inspection, container release, port charges, and DG documentation.
- 3. *Documentation Management*
- Prepare and manage shipping documents such as:
- o Bill of Lading (BL)
- o Commercial Invoice
- o Packing List
- o Certificate of Origin
- o MSDS (Material Safety Data Sheet) for dangerous goods
- Ensure DG-related documents meet shipping line and regulatory requirements.
*4. Customs & Compliance Support*
- Basic understanding of UAE customs procedures (Jebel Ali / UAQ preferred).
- Ensure import/export compliance with UAE regulations for chemicals and dangerous goods.
- Coordinate with agents on duty payments, port fees, and customs clearance timelines.
- *5* *Local Transport Coordination**
- Arrange local deliveries through transport vendors for UAE-wide movement.
- Coordinate loading/unloading, warehouse instructions, and ensure compliance with DG handling norms.
- *6.
- Internal Coordination*
- Work closely with procurement, warehouse, accounts, and operations teams.
- Maintain shipment trackers, record updates, and provide timely reports to management.
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