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Immigration Service Line – Immigration Leadership Team Operations Support - Manager

Vialto Partners
London, GBR
Full-time
Manager
Hybrid
Discovered 1 weeks ago
excelpower-bisharepointtableau

Full Job Posting

Key Responsibilities

  • Data Management & Business Intelligence
  • Maintain and update key business performance databases and dashboards to monitor performance of the service line against challenging objectives
  • Extract, compile, and analyze data from the firm's finance and sales systems
  • Create and maintain data sources for forecasting and analysis
  • Track and report on service line metrics including client satisfaction; opportunity pipeline; client portfolio data and some financial data
  • Prepare data visualizations and presentations for management meetings
  • Maintain accuracy and integrity of all management information
  • Generate ad-hoc reports and analysis as requested by the Chief of Staff or leadership team
  • Identify data quality issues and work with relevant teams to resolve them
  • Leadership team support
  • Assist with the preparation of agendas, papers, and briefing documents for leadership meetings, board meetings, operations reviews, global townhalls, Country Leaders calls and other internal meetings
  • Attend meetings as required, taking accurate minutes and tracking action items
  • Work with the Immigration Leadership Team and network to ensure our service line SharePoint site is up to date, relevant, and is a valuable resource.
  • Provide support to Immigration Country leaders with their ad hoc questions
  • Project Coordination & Administrative Support
  • Support the delivery of service line projects and strategic initiatives
  • Track project milestones, deadlines, and deliverables
  • Draft internal communications, presentations, and documents
  • Qualification
  • Experience & Profile

Experience

  • Experience in a business support, data analysis, or executive assistant role
  • Proven experience working with data, preparing reports, and analyzing business information
  • Experience in a professional services environment (law firm, accountancy, consultancy, etc.)
  • Track record of managing multiple priorities and meeting deadlines
  • Experience supporting senior management or executives
  • Advanced Excel skills including pivot tables, VLOOKUP, formulae, and data manipulation (essential)
  • PowerPoint proficiency for creating professional presentations
  • Competent with Word and Outlook
  • Ability to learn new software systems quickly
  • Familiarity with data visualization tools (Power BI, Tableau) advantageous
  • Comfortable working with large datasets and databases
  • Excellent analytical skills with high attention to detail
  • Ability to identify trends and insights from data
  • Strong organizational and time management skills
  • Clear and professional written and verbal communication
  • Methodical approach to work with focus on accuracy
  • Ability to work independently with minimal supervision
  • Problem-solving mindset and practical approach
  • Capable of translating complex data into clear, actionable information
  • Absolute discretion and confidentiality with sensitive financial and business data
  • Proactive and self-motivated approach
  • Comfortable working at pace in a busy environment
  • Flexible and adaptable to changing priorities
  • Professional demeanor and collaborative working style
  • Strong work ethic and commitment to quality
  • Commercially aware with good business sense
  • Calm under pressure
  • Additional Information
  • This is a regular full-time position.
  • We are an equal opportunity employer that does not discriminate based on any legally protected status.
  • Please note, AI is used as part of the application process.
  • Data Management & Business Intelligence
  • Maintain and update key business performance databases and dashboards to monitor performance of the service line against challenging objectives
  • Extract, compile, and analyze data from the firm's finance and sales systems
  • Create and maintain data sources for forecasting and analysis
  • Track and report on service line metrics including client satisfaction; opportunity pipeline; client portfolio data and some financial data
  • Prepare data visualizations and presentations for management meetings
  • Maintain accuracy and integrity of all management information
  • Generate ad-hoc reports and analysis as requested by the Chief of Staff or leadership team
  • Identify data quality issues and work with relevant teams to resolve them
  • Leadership team support
  • Assist with the preparation of agendas, papers, and briefing documents for leadership meetings, board meetings, operations reviews, global townhalls, Country Leaders calls and other internal meetings
  • Attend meetings as required, taking accurate minutes and tracking action items
  • Work with the Immigration Leadership Team and network to ensure our service line SharePoint site is up to date, relevant, and is a valuable resource.
  • Provide support to Immigration Country leaders with their ad hoc questions
  • Project Coordination & Administrative Support
  • Support the delivery of service line projects and strategic initiatives
  • Track project milestones, deadlines, and deliverables
  • Draft internal communications, presentations, and documents
  • Experience & Profile

Technical Skills:

  • Advanced Excel skills including pivot tables, VLOOKUP, formulae, and data manipulation (essential)
  • PowerPoint proficiency for creating professional presentations
  • Competent with Word and Outlook
  • Ability to learn new software systems quickly
  • Familiarity with data visualization tools (Power BI, Tableau) advantageous
  • Comfortable working with large datasets and databases
  • Skills & Abilities:
  • Excellent analytical skills with high attention to detail
  • Ability to identify trends and insights from data
  • Strong organizational and time management skills
  • Clear and professional written and verbal communication
  • Methodical approach to work with focus on accuracy
  • Ability to work independently with minimal supervision
  • Problem-solving mindset and practical approach
  • Capable of translating complex data into clear, actionable information
  • Personal Qualities:
  • Absolute discretion and confidentiality with sensitive financial and business data
  • Proactive and self-motivated approach
  • Comfortable working at pace in a busy environment
  • Flexible and adaptable to changing priorities
  • Professional demeanor and collaborative working style
  • Strong work ethic and commitment to quality
  • Commercially aware with good business sense
  • Calm under pressure
  • Additional Information
  • This is a regular full-time position.
  • Location: UK - (preferred). Also open to Europe West.
  • We are an equal opportunity employer that does not discriminate based on any legally protected status.
  • Please note, AI is used as part of the application process.

Preferred Qualifications

  • Location: UK - (preferred). Also open to Europe West.

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