Human Resources Payroll Administrator

Job Overview

*Payroll Processing & Administration*

• Process monthly payroll accurately and on time, including salaries, overtime, allowances, deductions, and end-of-service benefits.
• Ensure compliance with Saudi Labour Law, GOSI regulations, and applicable expatriate employment requirements.
• Prepare payroll journals for finance posting and reconcile payroll-related accounts on a monthly basis.
• Respond to employee payroll inquiries and resolve discrepancies in a timely and professional manner.
• Maintain payroll records and prepare payroll reports for management review.

*HR Records & Data Management*

• Maintain accurate and confidential employee records, including contracts, personal information, attendance, leave records, and performance documentation.
• Update HR systems with employee changes such as new hires, transfers, promotions, salary adjustments, and terminations.
• Prepare employment letters, salary certificates, No Objection Certificates (NOCs), and other HR-related documentation as required.
• Ensure employee records comply with internal policies and local regulatory requirements.

*Recruitment & Onboarding Support*

• Coordinate recruitment activities, including job postings, interview scheduling, offer letter preparation, and candidate communications.
• Manage onboarding documentation, system access requests, and new employee orientation activities.
• Support expatriate visa and work permit processing in coordination with relevant stakeholders.
• Assist with employee offboarding, including final settlement calculations and exit documentation.

*Benefits & Leave Administration*

• Administer employee benefits programs, including medical insurance, annual leave, sick leave, and statutory entitlements.
• Maintain accurate leave balances within the HR system and process leave requests.
• Liaise with insurance providers regarding enrollments, policy updates, deletions, and claims administration.
• *Compliance & Reporting*
• Ensure compliance with Saudi Labour Law, Ministry of Human Resources regulations, and Saudization requirements.
• Prepare HR reports including headcount, turnover, overtime, and workforce localization metrics.
• Support internal and external audits by maintaining accurate and organized documentation.
• Maintain strict confidentiality of employee information and HR records at all times.

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field.
• Minimum of 2–4 years of HR administration and payroll experience within Saudi Arabia.
• Strong understanding of Saudi Labour Law, GOSI regulations, and Saudization requirements.
• Experience using HRIS and payroll systems; SAP HR or equivalent platforms preferred.
• Advanced proficiency in Microsoft Excel for payroll processing and HR reporting.
• High level of accuracy, professionalism, discretion, and integrity.
• Strong verbal and written communication skills in both Arabic and English.
• Experience with expatriate visa and work permit processes is considered an advantage.