Human Resources & Office Manager

Position Overview

Human Resource (HR) Functions

• Maintain a database of budgeted vs. vacant positions and work towards filling them.
• Plan and implement recruitment cycles as directed by management.
• Assist in recruitment screening, scheduling interviews, and collecting onboarding documents.
• Maintain candidate and new hire records in internal databases.
• Coordinate systematic induction and onboarding for all new joiners.
• Track attendance, labor hours, and provide payroll inputs (attendance, leave, deductions) in the required format.
• Process expense reimbursements for payroll.
• Track probation reviews, contract renewals, and communicate outcomes formally.
• Maintain HR files (personal files, recruitment records, and PF documents).
• Coordinate employee engagement activities and foster a positive work environment.
• Resolve employee queries related to HR processes and administration.
• Develop and distribute company policy guidelines, FAQs, and training/onboarding materials.

Office Administrative Functions

• Oversee day-to-day office operations and administrative processes.
• Manage travel, calendars, events, and vendors.
• Support staff and management with correspondence, documentation, and scheduling.
• Maintain office supplies (pantry, housekeeping, stationery), track expenditures, and submit petty cash reports.
• Manage communication channels (calls, emails, and couriers).
• Supervise clerical and administrative staff.
• Maintain filing systems and ensure proper records retention and disposal.
• Coordinate with vendors (negotiations, POs, invoices, and payments).
• Liaise with building management for maintenance, repairs, and approvals.
• Ensure a clean, safe work environment and report operational improvements to management.
• Coordinate entry/exit permissions and parking with relevant authorities.

Qualifications

• Graduate, Postgraduate in Human Resources Management, or an equivalent diploma.
• Certification or Diploma in Human Resources & Office Management.

Requirements

• 10+ years of HR & admin experience.
• Familiarity with Human Resources Information Systems (HRIS).
• Ability to keep sensitive information confidential.
• Keeps track of multiple tasks simultaneously.
• Ability to plan, coordinate, and execute office projects or events.
• Good verbal and written communication skills.
• Sound knowledge of labor laws and practices.
• Strong critical thinking skills and good ethical judgment.
• Collaborative and approachable.
• Detail-oriented with good organizational skills.

About Derrick Corporation