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HR Operations & Payroll Specialist

Givaudan
Mumbai, IND
Senior · 7+ years experience
Onsite
Discovered 3 days ago

Full Job Posting

Key Responsibilities

  • Payroll Administration & Statutory Compliance
  • Manage end-to-end monthly payroll processing for India employees, ensuring accuracy, timeliness, and adherence to global and local policies.
  • Ensure compliance with Indian statutory requirements including Provident Fund (PF), Gratuity, ESI, Professional Tax, TDS, LWF, and applicable labour laws.
  • Coordinate PF-related activities including enrolments, exits, transfers, UAN management, reconciliations, and filings.
  • Manage Gratuity calculations, eligibility checks, accounting coordination, and employee communications, in line with statutory provisions and company policy.
  • Liaise with Finance, tax consultants, and external vendors for payroll audits, reconciliations, and year-end processes..
  • Medical Insurance & Benefits Administration
  • Administer Group Medical Insurance (GMC) and other employee insurance programs (GPA, GTL where applicable).
  • Manage employee enrolments, additions, deletions, and endorsements in coordination with insurers and brokers.
  • Support employees on policy coverage, claims processes, escalations, and renewals.
  • Partner with Finance and brokers during policy renewals, claims analysis, and cost optimization discussions.
  • Ensure alignment of benefits administration with global benefits guidelines and local practices.
  • HR Operations & Employee Lifecycle Management
  • Manage HR operations across the employee lifecycle including onboarding, transfers, promotions, exits, and separations.
  • Maintain accurate and confidential employee records in Success factors, ensuring data integrity and audit readiness.
  • Prepare and issue letters towards HR documentation.
  • Work with the vendors to ensure compliance with factory-related labour requirements, including documentation and statutory registers where applicable.
  • Stakeholder Management & Employee Support
  • Act as a primary point of contact for employee queries related to payroll, PF, Gratuity, and medical insurance.
  • Partner with HR Business Partners, Global /Regional CoEs, Finance, and Legal to deliver seamless services.
  • Coordinate with external vendors including payroll providers, PF consultants, insurers, and auditors.
  • Process Excellence, Systems & Reporting
  • Drive continuous improvement in payroll, benefits, and HR operations processes to enhance accuracy and efficiency.
  • Support HRIS and payroll system implementations, enhancements, and data validations.
  • Develop and maintain SOPs, compliance trackers, and audit documentation.
  • Generate payroll, statutory, and benefits-related reports for management and global stakeholders.
  • Your professional profile includes:
  • Bachelor’s degree in Human Resources, Commerce, Business Administration, or a related field.
  • 4–7+ years of experience in HR Operations and Payroll in India.
  • Strong exposure to manufacturing/plant environments and MNC/global HR frameworks.
  • Hands-on experience managing PF, Gratuity, and Group Medical Insurance.
  • Strong working knowledge of PF Act, Payment of Gratuity Act, ESI Act, and medical insurance practices.
  • Experience with HRIS and payroll systems (e.g., SAP, Workday, SuccessFactors, Oracle, ADP).
  • High attention to detail, confidentiality, and compliance orientation.
  • Ability to manage peak periods (e.g., payroll closures, incentives, increments) with accuracy.
  • Strong communication skills and ability to work with global and cross-functional stakeholders.
  • Top of Form
  • Bottom of Form
  • LI-Y
  • At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
  • We value the different perspectives that come from diverse cultures, backgrounds, and experiences.
  • Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.
  • Every essence of you enriches our world. Join us in making a difference together.

Qualifications

  • Bachelor’s degree in Human Resources, Commerce, Business Administration, or a related field.
  • Experience with HRIS and payroll systems (e.g., SAP, Workday, SuccessFactors, Oracle, ADP).

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