HR Office Assistant

Position Overview

Responsibilities

• Assist with general office filing and filing projects.
• Scan and upload documents to electronic employee files.
• Cover the front desk as needed, answer phones, direct calls, and perform data entry.
• Process verifications of employment.
• Review, organize, and route incoming documentation for the Benefits Team.
• Process employee termination files.
• Arrange and organize the office filing room.
• Research missing employee files and request archived employee files.
• Perform other miscellaneous job-related duties as assigned.

Minimum Qualifications

• High school diploma or GED.
• Demonstrated experience in a public or customer service role.
• Working knowledge of Microsoft Office programs.

Preferred Qualifications

• Relevant post-secondary training or a related certificate.
• Prior clerical or office work experience.

Knowledge, Skills, and Abilities

• Strong attention to detail and organizational skills.
• Clear verbal and written communication with the public and customers.
• Ability to make decisions regarding day-to-day operations.
• Ability to maintain confidential records and personnel information with discretion.
• Competence in routine administrative paperwork and problem-solving.
• Ability to handle frustrated or upset customers professionally.
• Ability to manage interruptions and work independently or as part of a team.

Compensation

• Advertised salary is $15 per hour.

Schedule

• The position averages 20 hours per week, typically 15–29 hours.
• Work is scheduled Monday through Friday during regular business hours from 8:00 a.m. to 5:00 p.m.

Work Environment

• The role works indoors and may involve sitting and repetitive hand motions such as typing.
• The position may involve occasional temperature changes.

Department Highlights