HR Coordinator

Role overview

HR operations and recruitment

• Coordinate employee onboarding, offboarding, documentation, orientation, clearances, and exit formalities; maintain accurate employee files and HR system records.
• Monitor attendance, leave, leave balances, and document expiry dates; prepare salary certificates, NOCs, employment confirmations, and experience letters.
• Coordinate HR requirements across the Dubai office and AUH branch and maintain consistent records and processes.
• Coordinate recruitment from job posting and CV screening through interviews, offer issuance, pre-joining documentation, and candidate communications.
• Maintain candidate records and recruitment trackers, monitor hiring progress, and update the Director and hiring managers.

Compliance, payroll, and employee support

• Coordinate employment visas, renewals, cancellations, work permits, Emirates IDs, medical fitness procedures, and medical insurance changes with relevant parties.
• Track requirements and deadlines relating to MOHRE, employment contracts, UAE labor regulations, ILOE, and applicable KSA requirements; assist with labor-related documentation and escalate sensitive matters.
• Compile and verify attendance, approved leave, overtime, and other payroll inputs; coordinate submissions with Finance and maintain supporting records.
• Respond to routine employee HR queries, document concerns, escalate sensitive matters, and coordinate engagement activities and internal HR communications.
• Coordinate training, maintain training records, update policies and handbooks, protect confidential information, and perform related HR and administrative duties.

Qualifications and experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3–4 years of hands-on HR operational experience in the UAE.
• Good working knowledge of UAE labor regulations, MOHRE processes, employment documentation, ILOE, and relevant mainland/free-zone procedures.
• Familiarity with KSA labor regulations is advantageous where applicable.
• Familiarity with HR platforms such as Zoho People, Bayzat, BambooHR, or similar; Workable experience is preferred.
• Practical recruitment coordination experience, including postings, screening, interview scheduling, offers, and pre-joining documentation.

Skills and capabilities

• Understanding of AI tools and emerging technologies, with ability to explore solutions that improve processes, productivity, and problem-solving.
• Familiarity with digital tools, online platforms, and data analysis; willingness to learn new technologies.
• Working knowledge of MS Office and Excel; excellent written and verbal English communication.
• Strong organization, attention to detail, confidentiality, follow-up, and problem-solving; able to manage multiple tasks independently and coordinate across locations and workforce arrangements.