HR Associate (supporting global HR operations)

Onboarding: Own onboarding from offer acceptance through Day 1, so every new hire has a smooth, well-documented start.

Work closely with Talent Acquisition, who handle documentation and background verification up to the offer

Track post-offer BGV completion and escalate discrepancies to the relevant manager, keeping HR Ops informed

Coordinate ID cards, WeWork parking and card access with IT and facilities

Collect salary, bank, PF and UAN details from new joiners for processing

Compile onboarding and 30-day feedback data for HR Ops to review and act on

Offboarding: Manage the administrative backbone of standard exits, maintaining accuracy and ensuring outbound communication is always reviewed before release.

Own the offboarding process end-to-end on Hibob for standard exits, maintaining accurate, up-to-date records

Draft experience letters and responses to post-exit queries, routing each for HR Ops review and sign-off before release, without exception

Coordinate PF/UAN and bank-detail updates required as part of the exit process

Employee lifecycle:

Process and maintain confirmation records on Hibob during and following probation

Ensure all lifecycle documentation is accurately uploaded and maintained on Hibob

Engagement and communication: Keep the employee experience running smoothly through consistent communication and well-executed events.

Distribute HR announcements and reminders

Own the logistics and on-ground execution of engagement events, including vendors and volunteers

Reporting and data governance: Be the custodian of data accuracy across HR systems and reporting.

Compile data for MIS, HRIS, engagement reports and the monthly HR Ops dashboard

Track vendor invoices and expense documentation, escalating discrepancies to Finance

Maintain accurate leave balances and data hygiene across trackers and HiBob

Payroll support: Provide the operational backbone that keeps payroll accurate, without holding decision-making authority over pay.

Compile and organize monthly payroll inputs, including attendance, leave, and new joiner/exit data, for HR Ops review

Process bank account, PF, and UAN detail changes for existing employees, and ensure these updates are reflected in payroll processing

Employee Query Resolution: Serve as the accessible, reliable first point of contact for the HR inbox.

Field and resolve employee queries on leave, policy, general HR matters, and bank account/PF/UAN detail changes, ensuring updates are reflected in payroll

Route any query involving pay amounts, salary changes, full-and-final settlement, or insurance directly to HR Ops rather than resolving independently

Office & Facilities Coordination

Manage day-to-day office upkeep in coordination with housekeeping and vendors

Own WeWork coordination, including parking, card access, and meeting room upkeep

3–5 years in HR operations, HR shared services or HR admin

Exposure to an HRIS platform (Hibob or similar) is enough; deep system expertise isn't required, but the ability to learn and adapt to systems quickly is important

Comfort with high-volume, deadline-driven work across onboarding, offboarding and multiple stakeholders

Strong proficiency in Excel/Google Sheets for tracking, reporting, and data hygiene work

High attention to detail, particularly for tasks involving PF, UAN, bank account, and compliance-adjacent employee data

Clear, professional written communication for employee-facing queries and correspondence

A bachelor's degree (HR specialisation preferred, not essential)

You'll get broad, hands-on exposure to HR operations across our global footprint, working closely with a team that trusts you with real ownership from day one, not just admin tasks. It's a role where accuracy and initiative genuinely stand out, and where you'll build skills across the full employee lifecycle rather than just one narrow function.

If this sounds like the kind of role where you can grow fast and make a visible impact, we'd love to hear from you. Apply now!