HR Assistant

Company Overview

Role Overview

Key Responsibilities

• Administration: The HR Assistant provides end-to-end administrative support to the HR Business Partner, ensuring smooth day-to-day HR operations. This includes maintaining accurate employee records, managing personal files, and ensuring all documentation for approximately 250 colleagues is up to date and compliant with company policies and procedures. The role also supports general HR administration and handles ad hoc requests as required.
• Payroll: The HR Assistant supports payroll-related activities by preparing, verifying, and closing monthly attendance for agency colleagues within agreed timelines. The role involves coordinating with relevant stakeholders to ensure accuracy of data submitted for payroll processing and assisting in resolving attendance or payroll-related discrepancies.
• HR System: The HR Assistant is responsible for maintaining and updating employee information in the HR and payroll systems with a high level of accuracy and confidentiality. This includes ensuring data integrity, timely updates, and effective use of HR systems to support payroll, reporting, and HR operations.
• HR Operations: The HR Assistant supports end-to-end HR operations across five venues in close coordination with the HR Business Partner. The role works closely with recruitment agencies, including pre-screening candidates and supporting the recruitment process. The HR Assistant also actively contributes to employee engagement initiatives by bringing new ideas, taking initiative, and leading assigned projects. Support in UAE visa processing is an added advantage and may be required as part of the role

Qualifications

• High level of attention to detail and strong organizational skills.
• Experience or knowledge of UAE visa processing is an added advantage.
• Proficiency in Microsoft Excel; experience in handling Excel sheets is preferred.
• Prior experience using payroll systems is preferred.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and coordination skills.