HR Administrator

Role Overview

HR Administration

• Coordinate HR administration and communication between the UAE office, regional teams, and corporate HR.
• Support recruitment, onboarding, induction, probation follow-up, transfers, promotions, and offboarding.
• Maintain secure personnel files and employee data in the ERP system.
• Administer attendance, leave, benefits, medical insurance, salary adjustments, and payroll inputs.
• Prepare HR correspondence, employment documents, reports, and expiry-date follow-ups.
• Respond to employee queries and escalate sensitive employee-relations matters.
• Support performance management, training, and employee engagement.

PRO and Immigration

• Process and track employment visas, work permits, labour cards, medical examinations, Emirates IDs, renewals, status changes, and cancellations.
• Prepare and follow up on applications and supporting documents with UAE authorities and free zones.
• Coordinate business and visit visa requirements with embassies, diplomatic missions, and immigration authorities.
• Maintain confidential records of passports, visas, permits, identification documents, receipts, costs, and expiry dates.
• Monitor government-procedure changes and communicate requirements, timelines, and compliance risks.

Legal and Corporate Administration

• Represent the company before government authorities for routine administrative transactions within delegated authority.
• Coordinate trade licences, commercial registrations, establishment cards, government certificates, and statutory company documents.
• Arrange document attestation, notarization, legal translation, and consular processing.
• Support entity establishment, licence amendments, and authorized corporate filings in the UAE.
• Perform other HR, PRO, and administrative duties assigned by HR and regional management.

Skills and Experience

• Bachelor's degree or diploma in Human Resources, Business Administration, Public Administration, or a related field.
• 5–7 years of relevant HR and PRO experience within the UAE.
• Strong knowledge of UAE Labor Law, immigration procedures, free-zone regulations, and government service processes.
• Hands-on experience with visa and work permits, employee records, attendance and leave, payroll coordination, insurance, and HR documentation.
• Experience in labour-law compliance, employee relations, and HR policy implementation.
• Proficiency in Microsoft Office and HR or ERP systems; UAE government portal experience is preferred.
• Excellent English communication; Arabic knowledge is advantageous.
• Strong organization, attention to detail, confidentiality, and ability to manage competing deadlines.
• A valid UAE driving license is preferred where travel to authorities and service centers is required.

Physical and Mobility Requirements

• Ability to lift and carry up to 50 pounds.
• Ability to walk, climb, and access elevated platforms using ladders and stairwells when required.
• Ability to communicate effectively and maintain focus while multitasking.
• Ability to wear safety equipment where required and travel to off-site locations when necessary.

About PIPECARE Group