HR Administrator

Role Overview

HR Responsibilities

• Coordinate employee-related communication between the UAE office, regional teams, and corporate HR.
• Support recruitment, onboarding, induction, probation follow-up, transfers, promotions, and offboarding.
• Maintain confidential personnel files, HR records, and employee data in the ERP system.
• Administer attendance, leave, benefits, medical insurance, salary adjustments, and payroll inputs.
• Prepare employment contracts, certificates, confirmation letters, promotion letters, warnings, clearances, and separation documents.
• Support performance management, training, employee engagement, reporting, and document expiry follow-up.

Labour and Immigration

• Process and track employment visas, work permits, labour cards, medical examinations, Emirates IDs, renewals, status changes, and cancellations.
• Submit and follow up on applications and supporting documents with UAE authorities and free zones.
• Coordinate business and visit visa requirements with embassies, diplomatic missions, and immigration authorities.
• Maintain confidential records of passports, visas, permits, identification documents, receipts, costs, and expiry dates.
• Monitor government procedure changes and communicate documentation requirements, timelines, and compliance risks.

Legal and Government Relations

• Represent the company before government authorities for routine administrative transactions within delegated authority.
• Coordinate trade licences, commercial registrations, establishment cards, government certificates, and statutory company documents.
• Arrange document attestation, notarisation, legal translation, and consular processing.
• Support entity establishment, licence amendments, and authorised corporate filings in the UAE.

Skills and Experience

• Bachelor's degree or diploma in Human Resources, Business Administration, Public Administration, or a related field.
• 5 to 7 years of relevant HR and PRO experience within the UAE.
• Strong knowledge of UAE Labor Law, immigration procedures, free-zone regulations, and government service processes.
• Hands-on experience in visa processing, employee records, attendance and leave, payroll coordination, insurance administration, and HR documentation.