HR & Admin Executive

Overview

Talent Acquisition & Onboarding

• Manage end-to-end recruitment: JD drafting, job posting, CV screening, interview scheduling, and offer management
• Coordinate pre-joining formalities including reference checks and document collection
• Execute structured onboarding and Week 1 induction for all new joiners

Hr Operations & Uae Compliance

• Process UAE employment visas, work permits, Emirates ID, and related government documentation
• Ensure full compliance with UAE Labour Law (Federal Decree-Law No. 33 of 2021) and WPS requirements
• Maintain accurate employee records, contracts, and HRMS data
• Manage leave tracking, attendance records, and timesheets
• Coordinate monthly payroll inputs with the Finance team

Employee Relations & Culture

• Serve as the first point of contact for employee queries, concerns, and grievances
• Handle disciplinary matters and performance improvement conversations with fairness and discretion
• Promote a positive, inclusive, and high-performance workplace culture
• Plan and coordinate employee engagement touchpoints — recognition, team events, and wellbeing initiatives

Performance Management

• Coordinate the annual and mid-year performance appraisal cycle
• Support line managers in KRA/KPI setting and feedback conversations
• Track and follow up on probation reviews and confirmation letters

Policy, Process & HR Infrastructure

• Implement and maintain HR policies, SOPs, and the Employee Handbook
• Identify process gaps and proactively design solutions — this is a build-as-you-go environment
• Liaise with PRO and government relations for all visa and immigration matters

Hr Reporting & Analytics

• Prepare monthly HR dashboards covering headcount, attrition, leave liability, and open positions
• Maintain the manpower planner and flag resourcing risks to leadership

Administration

• Manage the general upkeep of the office
• Coordinate ordering of office supplies, pantry provisions, and warehouse requirements, liaising across departments to manage stock levels effectively
• Oversee office maintenance activities including equipment servicing, Annual Maintenance Contracts (AMCs), and upkeep of office plants
• Organize office activities, team events, and engagement initiatives
• Manage petty cash fund — maintain accurate records of disbursements, obtain supporting receipts, and replenish float in a timely manner
• Coordinate company car traffic fines, insurance renewals and manage all related correspondence
• Maintain a comprehensive tracker for company documents.
• Maintain and regularly update the asset register for all employees, ensuring accurate allocation records
• Monitor employee visa renewal timelines proactively, obtain and compare quotations, and coordinate with the PRO for timely processing
• Maintain accurate inventory logs for all office and operational purchases
• Working week: Monday to Saturday (6 days) — standard for our operational environment