HR & Admin Assistant

Role Summary

Government Relations & Compliance

• Manage and maintain all company records on Saudi government portals, including GOSI, Muqeem, Qiwa, and Mudad.
• Ensure timely processing of visas, work permits, and social insurance updates in compliance with Saudi Labor Law.
• Stay updated on new government regulations and implement necessary changes within the organization.

Meeting Coordination & Support

• Assist in organizing and facilitating daily morning meetings and weekly team meetings.
• Coordinate meeting schedules, prepare agendas, and ensure all necessary presentation materials or equipment are ready.
• Record meeting minutes and track the progress of action items to ensure follow-through.

HR Administration

• Assist in the preparation and maintenance of employee files, contracts, and internal documentation.
• Support the end-to-end employee lifecycle, from onboarding new hires to processing exit formalities.
• Handle daily HR inquiries and maintain accurate attendance and leave records.

Office Operations & Flexibility

• Provide general administrative support to ensure smooth office operations.
• Demonstrate high operational flexibility, taking on ad-hoc tasks and special projects as the business evolves.

Reporting & Documentation

• Utilize Microsoft Office Suite to generate weekly/monthly HR reports and professional presentations.
• Ensure all physical and digital filing systems are organized and secure.

Requirements & Qualifications

• Expertise in Portals: Proven experience and deep familiarity with Saudi government electronic services (Muqeem, Qiwa, GOSI, Mudad, etc.) is essential.
• Tech-Savvy: Highly proficient in Microsoft Office Suite (Advanced Excel skills are a plus, along with Word and Outlook).
• Communication: Fluency in English and Arabic (both written and spoken) is required to interact with diverse stakeholders and government entities.
• Adaptability: A can-do attitude with the ability to pivot between tasks in a fast-paced environment.
• Professionalism: Strong sense of confidentiality and integrity when handling sensitive employee information.

Eligibility

Work Location

• Al Khobar, Saudi Arabia
• Work Location: In person