HR & Admin Assistant

Role overview

DMCC portal and PRO support

• Operate the DMCC Portal; with management alignment and approval, assist with company license, certificate, compliance, renewal, amendment, and processing submissions and follow-up.
• Monitor establishment card renewals and related institutional accounts.
• Manage employee residence visa processes, including new entry, renewals, cancellations, and designation changes.
• Handle medical insurance registration and follow-up, and coordinate medical tests and Emirates ID fingerprint appointments.

HR operations

• Post vacancies, screen resumes, and coordinate and schedule interviews.
• Handle onboarding documents, system registration, office supplies, offboarding handovers, and visa cancellation processes.
• Track attendance and leave; maintain physical and digital personnel files with regulatory compliance and confidentiality.
• Prepare monthly attendance and time-tracking data and coordinate payroll cross-checks with finance in line with the UAE Wage Protection System.

Office administration and other duties

• Manage calls, couriers, mail, reception, and visitor guidance.
• Procure and inventory office and pantry supplies and handle expense claims.
• Maintain office equipment and coordinate with DMCC building management and external vendors.
• Organize, archive, scan, and back up administrative contracts, legal documents, invoices, and receipts.
• Follow management instructions, provide proactive updates, complete assigned follow-ups, and assist finance with daily petty cash records.

Experience and education

• Requires a bachelor's degree or diploma; Human Resources, Business Administration, or Business English majors are preferred.
• Requires 1–3 years of local HR or administration experience in the UAE.
• Hands-on DMCC Free Zone experience is mandatory, including DMCC Portal approvals and routine PRO matters.

Skills and working style

• Fluency in English and Chinese is preferred.
• Microsoft Word, Excel, and PowerPoint proficiency is required.
• Requires a basic understanding of UAE Labor Law, numerical accuracy, organization, attention to detail, multitasking, service orientation, and confidentiality.
• The posting emphasizes cooperation, proactive reporting, management alignment, and diligent follow-up.

Salary and benefits

• Salary is AED 3,000–5,000 per month, based on portal operational competency and overall performance.
• Benefits include a company-provided DMCC employment visa, medical insurance, 30 days of paid annual leave, an annual flight ticket allowance, and end-of-service gratuity under UAE Labor Law.

Work location

• Work location is in person in Jumeirah Lakes Towers, DMCC Free Zone, Dubai.