HR Admin Assistant
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Key skills for this role
About the Role
Implement efficient administration processes for medical compliance, coordinate employee medicals, and maintain occupational health records with strong organizational and commun.
Key Skills for This Role
Full Job Posting
What You Will Do
- Implement and maintain efficient administration processes for our EMEA region, using Microsoft Power Automate to streamline and manage periodic medicals.
- Continuously monitor medical expiry dates and work closely with managers and employees to ensure all required medicals are carried out on time and in line with company and regulatory requirements.
- Escalate not fit medical outcomes and complex matters to HR Business Partners for review and resolution.
- Maintain the existing network of occupational health service providers across our EMEA locations, and establish additional providers as required to meet business needs.
- Coordinate new joiner medicals for EMEA employees as part of recruitment and onboarding processes.
- Maintain knowledge of Occupational Health regulations in our EMEA locations, and work with HR colleagues and managers to review and update internal processes to ensure ongoing compliance.
- Maintain all occupational health processes / databases / systems / employee records etc., ensuring compliance with data protection and confidentiality requirements at all times.
- Provide additional HR administrative support across general HR lifecycle processes as needed.br>
Knowledge, Skills, and Abilities
- Excellent communication and influencing skills with the ability to build relationships at all levels with internal clients and external providers.
- Extensive previous administration experience, ideally in a multi-national environment.
- A team player, willing to pitch in and provide administrative support to the EMEA HR team as required.
- Highly organized and methodical, with great attention to detail, the ability to manage multiple tasks efficiently and a focus on accuracy and compliance.
- Strongly customer-centric with a commitment to providing consistently high levels of customer service to clients and stakeholders.
- Operational delivery focus, strong experience of managing high volume, process driven, cyclical workloads.br>
- Understanding of the safety critical nature of corporate occupational health processes and associated compliance requirements.
- Strong computer and technical skills, with at least intermediate level Microsoft product proficiency:br>
Essential
- Excel able to manipulate data across multiple sheets and use key formulas (VLook-up, pivot tables etc.)
- PowerPoint and Word able to format and manipulate documents for greatest impact
- Outlook able to use to maximum effect to support efficiency for self and wider teambr>
Preferred
- (Training will be provided if required)
- Power Automate able to map and manage automated process flows
- Project able to plan and track projects including reporting against milestones, etc.br>
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