Head - Coordination & Document Control ( Outsourced)

Overview

Head - Coordination And Document Control

• as an
• outsourced
• role, who will develop and implement an efficient document control system to facilitate document management, archiving and retrievable processes.
• An Ideal candidate should be:
• **Locally available in Qatar with valid QID**
• **7+ years of experience in document control and coordination**
• **Experience in integrated workplace Management Systems or equivalent**
• **Understanding of Building permit process**
• **Experience of related software and applications i.e. MS Office, Adobe, etc. and EDMS solutions. Advance Excel skills required.**
• **Bachelor’s degree in information management, Business Administration, or relevant discipline.**

Job Responsibilities

• Review the existing document control policies and procedures and perform gap analysis.
• Recommend, design, and implement advanced system and processes to continuously enhance the document control infrastructure in alignment with industry best practices.
• Conduct regular file validation audits to ensure compliance quality standards. Identifying gaps for corrective actions.
• Ensure strict adherence to QD’s operating procedures for document submission, retention, destruction timelines, and regulatory compliance.
• Ensure compliance with QD document naming procedures.
• Ensure that incoming and outgoing mail is logged and follow up related actions.
• Facilitate effective communications between internal teams and external stakeholders, ensuring alignment on document control processes.
• Monitor progress on action plans across DPP departments, ensuring timely completion of tasks related to document management.
• Develop comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management review.
• Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance.