Grants & Contracts Specialist

Located at the UND School of Medicine & Health Science, this position provides assistance to faculty and staff with sponsored program proposal preparation and monitoring of sponsored project activity. It provides financial administration for sponsored research, services and instructional programs in accordance with Federal, State, University, SMHS and commercial contractual requirements. This includes interpretation and compliance with sponsored and university guidelines, budget development and review collaboration with other departments and institutions, and review of completed proposals in preparation for submission. Additionally, this position requires monitoring sponsored projects within the SMHS, and providing training to faculty and staff, monitoring effort certification of faculty. This position assists the SMHS Grant Manager in these efforts and is secondary liaison between faculty and staff located at the SMHS and the Central Pre and Post award Office and provides individual in-house assistance with sponsored projects. This position is designated as hybrid, but remote opportunity may be available after a period of time.

Advise faculty and staff of sponsor regulations concerning allowable costs and re-budgeting

Answer faculty and staff questions concerning programmatic and financial aspects of their sponsored project

Read and analyze the RFA to determine a course of action consistent with the requirements of the RFA

Review proposals to determine the nature and function of the work to be performed

Assist faculty and staff in budget preparation, determining reasonableness in relation to work proposed, agency regulations and University policy

Review budget and cost share commitments, allowability of cost, reasonableness, trackability and consistent treatment based on cost accounting standards

Advise and/or assist departments with required changes to the proposal prior to final signature of the proposal

Assist and review proposals in Novelution (UND approval routing software)

Assist and review proposals in submission platform (such as ASSIST, Research.gov, Grants.gov, or eRA Commons)

Work collaboratively with team on larger proposal submissions as necessary

Assist faculty, staff and/or department staff with completion of required management reports, as required by the sponsor

Establish an effective system to ensure that required reports (financial, technical, etc.) are submitted on a timely basis

Ensure compliance with sponsor and federal regulations, namely 2 CFR 200 Uniform Guidance

Coordinate and monitor meetings requested with principal investigators and departmental staff

Ensure and train departments on reviewing and monitoring monthly expenses

Provide individual training for faculty and staff focusing on sponsored project activity

Ensure availability as a resource for SMHS faculty and staff requiring assistance or guidance

Assist in creating and updating grants-related training documents, template creation. Update information found on the Grants Management website as needed

Knowledge of research administrative/grants management

Strong Interpersonal skills

Excellent verbal and written communication skills

Excellent computer skills

Excellent customer service skills

Excellent attention to detail and organizational skills

Experience and demonstrated skills to successfully complete the responsibilities of the position including a high level of initiative and judgment

Excellent meeting deadlines and managing multiple projects at once

Excellent decision making skills

Excellent team building skills

Must be motivated self-starter with the ability to perform without direct supervision

Prefer knowledge of PeopleSoft HRMS and Finance

Prefer knowledge of NDUS and UND policies and procedures

Complete online application and include a cover letter and resume.