Government Relations Executive - Aldar Education

Job Description

Main Duties

• Meets and observes a wide variety of guidelines and regulations set by Aldar Education, ADEK/KHDA, MOHRE & ICP and other regulatory bodies.
• Assists in spreading awareness of policies, procedures and guidelines between staff and the management to ensure a compliance culture within the school.
• Ensures sharing up to date policies, guidelines, rules and regulations issued by ADEK/KHDA, MOHRE, ICP, and other regulatory governmental body.
• Liaises with ADEK/KHDA, MOHRE & ICP and other governmental entities as necessary to ensure an effective and expedient communication, whilst building strong relationships.
• Provides information to and receive information from ADEK/KHDA, MOHRE & ICP and other regulatory bodies and to deal with associated requests appropriately.
• Is aware of and complies with policies and procedures relating to security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Supports Operations team with compliance in school licensing as per regulatory body guidelines.
• Contributes to the overall ethos/work/aims of the school.
• Participates in training and other learning activities and performance development as required.
• Reports non-compliance issues and recommends solutions.
• Always ensures the highest levels of integrity and confidentiality.

Specific Duties

• Maintains and monitors the ADEK PASS “Staff Information System”/ KHDA Staff Approvals and follows up/reviews the school employees ADEK/KHDA approvals issuance along with the communication with employees.
• Follows up with employees on required documents to ensure compliance with ADEK/KHDA, MOHRE & ICP and other regulatory governmental bodies.
• Ensures new employees are compliant with ADEK/KHDA staff eligibility policies.
• Ensures all employees in the school have valid ADEK appointment letter / KHDA approval, work permit, residence visa and Emirates ID, ensuring compliance at all times.
• Monitors the school current employees’ ADEK appointment letter / KHDA approval expiration, MOHRE labour card/contract expiration/work permit and residence visa/Emirates ID expiration and ensures renewals taken place on time whilst communicating with employees on documents submission within the defined timelines while ensuring compliance.
• Liaises with the school operations team to ensure external staff are ADEK /KHDA approved and to be added to the ADEK Pass system / KHDA system (when applicable).
• Issues health screening appointments payment authorization while coordinating with employees in case of new hires or renewals.
• Ensures medical insurance enrolments for eligible employees to be compliant at all times, as well as cancellations for departed staff.
• Ensures compliance and alignment of employees’ job titles in the ADEK Appointment Letter / KHDA Approval, MOHRE labour card/contract/work permit and Visa/EID card with the Aldar Education contract job title/position.
• Escalate ‘when needed’ if employee fails to provide required documents to comply with ADEK PASS system/KHDA, MOHRE, ICP and other regulatory bodies requirements.
• Monitors school license on Emiratisation % to be compliant with Government Regulations and highlight risk of fines immediately.
• Supports School Operations team in issuing and renewing specific school licenses with relevant governmental authorities such as ADEK/KHDA, Civil Defence, DOH/DHA, DOT/RTA, ADAFSA etc.
• Maintains Employee filling, archiving and document controlling to be updated at all times.
• Any other duties as directed by the Leadership Team as required.

Minimum Qualifications

• Minimum diploma in Management, Business Administration, Human Resources, Office Management or any related fields.

Minimum Experience

• At least 2 years of proven experience in administration/HR or other relevant position at school preferably governed by ADEK/KHDA.

Job Specific Knowledge & Skills

• Good Arabic and English communication skills (verbal & written)
• Proficient computer, system and MS office skills
• Ability to perform duties of a sensitive and confidential nature
• Demonstrated ability to work as part of a team
• Strong problem-solving and organizational skills
• High sense of urgency
• Strong customer service orientation and ability to work with a committee or a team
• Good Stress & Time management skills
• An understanding and knowledge of ADEK/KHDA legislation, MOHRE & ICP policies and procedures as well as inspection regime and requirements.
• Strong knowledge on MOHRE and ICP Rules and Regulations as well as systems and processes
• Valid UAE Driving License is preferred

What We Offer