GM Assistant

Overview

• To ensure the efficient administration of the Executive Office.
• To assist directly the General Manager in his responsibilities.
• Records and transcribes minutes of meetings.
• Drafts routine or simple correspondence as assigned.
• Typing correspondence, memorandums, circulars, reports etc
• Opens/dispatches mail relative to the division.
• Maintains office supplies.
• Performs special duties in relation with the division when requested.
• Support HR Department in some duties
• Inputs in the computer specific data when requested.
• Handles telephone incoming/outgoing calls.
• Arranges appointments for, and reminds of appointments and meetings.
• Keep files in good order.
• Handle different kind of bookings for owning companies
• Duty arrangements for department heads.
• Be responsible for the good order/cleanliness of own work area and equipment.
• Ensures that the day to day administrative needs are fulfilled.
• Be responsible for rendering secretarial and clerical services for the General Manager.
• Keeps all information confidential.