Gallery Projects Manager
Role Overview
Plan and deliver exhibitions, art fairs, installations, and gallery projects, including local and international events.
Coordinate artists, galleries, institutions, vendors, and internal stakeholders throughout project delivery.
Travel locally and internationally as required to supervise exhibitions, installations, and art fairs.
Key Skills for This Role
Full Job Posting
Role overview
Plan and deliver exhibitions, art fairs, installations, and gallery projects, including local and international events.
Coordinate artists, galleries, institutions, vendors, and internal stakeholders throughout project delivery.
Travel locally and internationally as required to supervise exhibitions, installations, and art fairs.
Project and exhibition delivery
- Plan, coordinate, and execute exhibitions, art fairs, and special projects, including Art Dubai, Art Abu Dhabi, international art fairs, and private projects.
- Oversee installation and de-installation with artists, technicians, fabricators, contractors, and vendors.
- Develop project plans, schedules, timelines, deliverables, and technical requirements; manage simultaneous projects to deadlines, budgets, and quality standards.
Art logistics and operations
- Manage art shipping, transportation, logistics, customs clearance, insurance, and artwork condition reporting.
- Coordinate artwork preparation, packing, transport, installation, and safe handling across local, regional, and international locations.
- Ensure compliance with art-handling procedures, conservation requirements, installation standards, and relevant logistical regulations.
Budgets, stakeholders, and records
- Prepare and monitor budgets, cost estimates, expenditure reports, and financial trackers; negotiate with suppliers and service providers.
- Coordinate with artists, collectors, partner galleries, museums, cultural institutions, vendors, and internal teams.
- Maintain project plans, shipping and customs records, insurance details, condition reports, quotations, and invoices.
- Conduct site visits, supervise on-site operations, monitor progress, address challenges, and keep stakeholders informed.
Qualifications and experience
- A bachelor's degree in Arts Management, Arts Administration, Project Management, Business Administration, or a related field is preferred.
- 5–8 years of relevant experience in gallery operations, art logistics, exhibition management, art fair coordination, or art project management.
- Proven experience managing exhibitions, art fairs, installations, and complex art-related projects from planning through completion.
- Strong knowledge of artwork handling, packing, transport, international shipping, customs clearance, and insurance procedures.
- Experience coordinating with artists, galleries, collectors, museums, cultural institutions, fabricators, and logistics providers.
- Experience preparing budgets, cost estimates, expenditure reports, and vendor quotations; ability to manage multiple projects and deadlines.
Skills and languages
- Strong understanding of exhibition production, installation and de-installation, technical requirements, and conservation standards.
- Excellent organization, planning, scheduling, project coordination, and problem-solving skills.
- Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint, and project management or scheduling tools.
- Fluent written and spoken English, with strong business communication skills for coordination, documentation, and reporting.
- Additional languages are an advantage.
Schedule and mobility
- Work days and hours are as required by the company, with flexibility during exhibitions, art fairs, and project deadlines.
- The role is based in Dubai and requires local and international travel as needed.
- Allowances and benefits are according to company policy and UAE labour law.
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