Art Gallery Operations & Projects Manager

Role overview

Responsibilities

• Plan and execute exhibitions, art fairs, and special projects; manage multiple projects, schedules, deliverables, deadlines, budgets, and quality standards.
• Oversee installation and de-installation and coordinate artists, technicians, fabricators, contractors, vendors, and institutional stakeholders.
• Manage artwork handling, packing, shipping, transportation, customs clearance, insurance, condition reports, and compliance with conservation and logistical standards.
• Prepare operational plans, budgets, cost estimates, expenditure reports, financial trackers, and vendor negotiations.
• Monitor progress, mitigate risks and delays, coordinate technical resources, and keep stakeholders informed.
• Maintain project plans, shipping and customs records, insurance details, condition reports, vendor quotations, and invoices.
• Conduct site visits and supervise on-site operations; support senior leadership with exhibition planning and operational strategy.

Required qualifications and experience

• A bachelor's degree in a related field is preferred.
• Requires 5–8 years of relevant experience in gallery operations, art logistics, exhibition management, art fair coordination, or art project management.
• Proven experience managing exhibitions, art fairs, installations, and complex art projects from planning through completion.
• Requires knowledge of artwork handling, packing, transportation, international shipping, customs clearance, insurance, exhibition production, and conservation standards.
• Requires experience coordinating with artists, galleries, collectors, museums, cultural institutions, fabricators, and logistics providers.
• Requires experience preparing budgets, cost estimates, expenditure reports, and vendor quotations; ability to manage multiple deadlines and projects.

Skills and language

• Requires strong project management, organization, planning, scheduling, coordination, problem-solving, vendor negotiation, cost management, and resource planning.
• Requires proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint, and project-management or scheduling tools.
• Fluent written and spoken English is required; additional languages are advantageous.
• Requires strong stakeholder communication, attention to detail, risk resolution, independent judgment, and ownership of outcomes.

Schedule and travel

• Working days and hours are as required by the company, with flexibility during exhibitions, art fairs, and project deadlines.
• Local and international travel is required as needed; flexibility to work extended hours during installations, de-installations, fairs, and major deadlines.