Fund Admin

Overview

The Role

• What You’ll Own Here.
• Oversee day-to-day fund operations across all entities, acting as the central coordinator between our fund administrator (Apex), GP (Maples), legal counsel, and auditors.
• Execute and track all instructions across stakeholders, proactively following up until completion, escalating delays, and ensuring nothing falls through the cracks, with clear, real-time status tracking across all ongoing matters.
• Coordinate capital calls end-to-end: review administrator calculations against the LPA, maintain a live cash tracker, and ensure every step is fully documented with a clear audit trail.
• Track all fund expenses against LPA limits and budgets - validate invoices before payment, flag non-compliant costs, and maintain a real-time cost tracker.
• Ensure all entities are in good standing and properly governed: coordinate board and shareholder resolutions and director appointments and removals and ensure required roles are always in place - with full follow-up until completion (control, not decision-making).
• Support portfolio companies on CR issuance and renewals (KSA), director changes, Powers of Attorney, and bank account setup. Work with legal counsel, service providers, and relevant authorities - ensuring no portfolio company is operationally blocked.
• Maintain centralized, audit-ready records for the fund, all entities, and portfolio companies - including KYC and identity documentation, ensuring no dependency on third parties for critical records.
• Log and store all communications, approvals, and instructions across administrators, legal, auditors, and service providers, ensuring everything is fully traceable and audit-ready at all times.
• Coordinate the audit process and ensure all data, documents, and reporting are ready when needed.
• Build and maintain structured tracking systems for tasks, documents, and approvals, continuously improving operational discipline across the fund.

The Profile

• You’re probably a fit if…
• You have 5-10+ years of experience in fund operations, fund administration, venture capital, or private equity.
• You have a strong working understanding of fund mechanics - capital calls, fund structures, LPA compliance, and investor reporting.
• You're highly organized and detail-oriented, with the discipline to manage complex multi-entity documentation without anything slipping.
• You have strong follow-up habits and are comfortable managing stakeholders across jurisdictions, auditors, legal teams, service providers, and internal teams.
• You build structure where it doesn't exist and maintain it as things scale up.
• Bonus: experience working with institutional fund administrators (e.g., Apex, Citco, Aztec) or GP management firms (e.g., Maples).
• Bonus: familiarity with KSA regulatory requirements, entity governance, or MENA fund structures.

The Environment

Multi-Entity Scope

Control Without Decision-Making

A Role That Grows With the Studio

What You Get From Us

• Competitive pay: A package that reflects your experience and the market.
• Premium gear, day one: Everything you need to hit the ground running, ready before your first morning.
• Close access to fund leadership: Work directly with the people driving investment decisions and portfolio strategy.
• Full lifecycle visibility: See how capital is deployed, tracked, and reported across an active venture portfolio.
• An accelerated learning curve: More exposure in less time than most fund operations roles allow.