Fleet Specialist I

Entry-level operational role responsible for coordinating and maintaining university fleet vehicles and transportation resources. Performs vehicle inspections, maintains fleet records, coordinates maintenance and repairs, assists with driver certification and training activities, supports transportation operations, and helps ensure compliance with applicable safety and regulatory requirements.

DUTIES & RESPONSIBILITIES:

Conduct routine inspections of fleet vehicles and identify maintenance, repair, cleaning, or safety needs.

Coordinate preventive maintenance, repairs, inspections, and service appointments with internal and external service providers.

Maintain accurate fleet records including vehicle maintenance, fuel usage, mileage, registrations, permits, and related documentation.

Enter and update vehicle information within fleet management systems and applicable State of Texas vehicle reporting systems.

Assist with vehicle registration renewals, title processing, and compliance with applicable state, federal, university, and departmental requirements.

Monitor fleet inventory levels and coordinate the purchase and stocking of vehicle and cleaning supplies.

Assist with maintaining departmental inventory records and conducting annual inventory activities.

Coordinate vehicle cleaning and fueling activities to ensure vehicles remain safe and operational.

Support driver certification processes and maintain associated records and documentation.

Conduct vehicle safety orientations and provide basic operational training to authorized drivers.

Assist in coordinating transportation schedules, rider lists, transportation requests, and driver assignments.

Prepare monthly and recurring fleet-related reports, including fuel, toll, vehicle usage, maintenance, and motor pool reports.

Serve as a substitute driver when operational needs require and when properly licensed.

Communicate with drivers, vendors, and university departments regarding vehicle availability, maintenance status, and transportation needs.

Support and participate in emergency response.

Performs other duties as assigned.

MINIMUM REQUIREMENTS:

· Education: High School Diploma/GED

· Experience / Knowledge / Skills: Two years of related experience. Basic knowledge of Microsoft Word, Excel, and PowerPoint.

· Ability to: Ability to troubleshoot and diagnose equipment problems. Ability to conduct training classes; ability to multitask and work cooperatively with others and strong interpersonal skills.

· Licensing/Professional Certifications: Valid Texas Driver’s License (Commercial Class B) or acquire one within 180 days of employment.

· Physical Requirements:

o Ability to inspect vehicles and equipment in indoor and outdoor environments.

o Ability to stand, walk, bend, stoop, kneel, and climb in and out of vehicles for extended periods.

o Ability to lift, move, and carry materials and supplies up to 25 pounds.

o Ability to work in varying weather conditions.

o Ability to operate university vehicles and transportation equipment.

· Other Requirements: None

PREFERRED EDUCATION/ SKILLS/ EXPERIENCE:

· Experience maintaining vehicle records or fleet databases.

· Experience coordinating maintenance or repair services.

· Experience using Microsoft Excel for tracking and reporting.

· Experience supporting transportation or motor pool operations.

SUPERVISION OF OTHERS:

CRITICAL INFRASTRUCTURE COMPETENCY:

Ability to maintain the security and integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment system or water treatment system.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

· Employee tuition assistance for master’s and doctoral programs.

· Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.

· ETAMU contributes to employee health and basic life insurance premiums.

· 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.

· Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).

· Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

· Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

· ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.

· Over 140 degree programs, including nationally ranked online and graduate options.

· First accredited institution to offer a competency-based bachelor’s degree in criminal justice.

· Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

· Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

· Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

· Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

· Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.