Fiscal and Administrative Services Program Manager - City Planning - 999 (Unclassifed)

Under the direction of the Deputy Director of the Work Culture and Operations Division, this management position is responsible for overseeing the City Planning Department’s Fiscal and Administrative Services Section. The section is responsible for the Department’s fiscal administration, budget development, monitoring, grants and contracts management, procurement and support services for the Department. It also provides key support in monitoring and reporting on housing programs, Development Impact Fees, Climate Action Plan implementation, financial, analytical, payroll, personnel, Public Records Act requests, employee training and retention, and the intern program. The Program Manager is responsible for managing the section to complete tasks on schedule and ensuring the Department goals, requirements, and standards are met. The position is also responsible for coordinating the preparation of annual budget development, monitoring, reporting, developing strategies to improve process efficiencies, administering department policies, procedures, maintaining budgets, and ensuring deadlines are met. The section has 14 full-time staff. This is a hybrid work in the office and telework position, pursuant to the Department requirements; however, Program Managers may be required to work in the office at additional times as determined by the Deputy Director or Director. Qualifications and Experience: The Program Manager must be an experienced individual with passion to motivate and lead a team in a department that is tasked with creating a great, equitable, and sustainable city. The candidate must have excellent leadership, analytical, written and verbal communication, organizational, project, and program management skills. The candidate must be a self-starter who excels at working collaboratively, passionately furthers staff development, ensures deadlines are met, provides quality control, respects and values diverse perspectives, can have fun and think critically. Key Areas of Responsibility: Direct daily operations and supervise, develop, manage, and lead employees in the Fiscal & Administrative Services Section; Coordinate and manage the annual budget development and monitoring processes, and financial reporting; Oversee the administration of the Department’s Development Impact Fee Program and financial reporting; Oversee the Department’s grants program; Oversee accounts payable and receivable, including procurement and professional contractual services; Manage department payroll and personnel administration; Develop policies, procedures, and conduct business process improvements; Other duties as assigned and necessary as a contributing member of the department’s management team. Minimum Qualifications: Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, or a related field, and Minimum of five (5) years of progressively responsible professional experience in public financial management that demonstrates the ability to effectively manage and lead in a challenging environment. Any combination of education and experience that demonstrates these qualifications may be qualifying. Desirable Qualifications: Proven public financial management experience in budget development, monitoring, reporting, and personnel administration; Experience with Public Budget Formulation, Business Objects, Organizational Management, reports, and other functionalities; Excellent writing and communication skills; Strong strategic thinking and quantitative analytical abilities, including a thorough understanding of common data analysis tools and programs; Familiarity with development impact fees, assessments, and other financing mechanisms, including evaluating the potential effectiveness of new mechanisms; Experience developing and implementing process improvements that result in improved efficiencies; Ability to communicate complex and technical information in a simple, clear and straightforward manner, including the use of graphs and tables as needed; Strong management skills with proven experience managing high-performing and happy teams Ability to work both independently and as part of a team in a fast-paced, high-pressure environment with tight time constraints, balancing competing priorities while exercising good judgement and decision-making skills; Strong interpersonal skills, political acumen, with the ability to successfully interact with a wide variety of stakeholders including elected officials, various levels of City management, and members of the public; Highly ethical and objective, with the ability to navigate in a political environment without being political; and Proactive, energetic and motivated with the ability and desire to take initiative. The Department: The Planning Department oversees the maintenance and refinement of the General Plan and community plans, ensuring they align with community values, state laws, and evolving needs. The department is organized into the Long-Range Planning Division, the Environmental & Resource Analysis Division, and the Financial & Administrative Services Division, along with the Facilities Financing Program. The department’s mission is to develop plans, policies, and regulations that promote housing and job creation, further climate goals, protect the environment, improve public spaces, and advance social equity. It ensures public engagement, especially from traditionally underrepresented communities, to create plans that meet the needs of all San Diego residents. For more information, please visit this link . The City: With more than 1.4 million residents, the City of San Diego is the eighth largest city in the United States and the second largest in California. The City of San Diego’s strong economy, diverse population, great educational institutions, unsurpassed quality of life, and world-renowned location make it the ideal place to work, live, and play. With its great weather, miles of sandy beaches, and major attractions, San Diego has something to offer for everyone. The City’s Mission, as stated in the Strategic Plan is “Every day we serve our communities to make San Diego not just a fine city, but a great City.” The City’s Vision is "Opportunity in every neighborhood, excellent service for every San Diegan". As one of the region’s largest employers, the City of San Diego employs nearly 13,000 highly dedicated employees and has a combined Fiscal Year 2027 operating and capital budget of approximately $6.42 billion. Additional information about the City of San Diego can be found on the City’s website . Benefits: The City offers a robust benefits package that includes: Defined retirement plan , including pension reciprocity, dependent on an employee’s eligibility status (new hire, rehire, etc.). A wide variety of cafeteria-style health and wellness plans or in-lieu cash waiver. 11 paid City holidays per calendar year and 1 floating holiday per fiscal year. Approximately 176 hours of paid annual leave for an employee’s first 15 years of service, and approximately 216 hours for 16+ years of service. Up to 24 hours of paid discretionary leave per fiscal year. Up to 320 hours of paid Parental Leave per childbirth or placement of a child. Up to 40 hours of paid Bereavement Leave per fiscal year. Tuition reimbursement up to $2,000 per fiscal year, and complimentary LinkedIn Learning professional development opportunities. Free transit pass (including MTS Trolley, MTS Bus, and all Rapid and Rapid Express bus services). Access to premier City golf courses at a discounted rate. Reduced-rate fitness center memberships. City-paid life insurance. For additional details, please review the Benefits Summary for Unclassified Employees (Download PDF reader) (Download PDF reader) or contact the Benefits Division of the Risk Management Department at (619) 236-5924. Pre-Employment Requirements and Screening Process: Employment offers are conditional, pending the results of all screening processes applicable to the position. All the processes required by the City of San Diego must be successfully completed before employment begins. Please refer to the City’s pre-employment requirements and screening process webpage for additional information. Nothing in this job posting constitutes or should be construed as part of an express or implied contract for employment with the City of San Diego. Resumes will be screened according to the qualifications outlined above, and the most qualified candidates will be invited to interview. The City of San Diego has an active Equal Opportunity/ADA Program for employment and vigorously supports diversity in the workplace. Apply link: https://performancemanager4.successfactors.com/sf/jobreqpvt?jobId=999&company=C0000279484P&st=BAD06134329D092B657751AB42EC57B1DE3FB8FE

Under the direction of the Deputy Director of the Work Culture and Operations Division, this management position is responsible for overseeing the City Planning Department’s Fiscal and Administrative Services Section. The section is responsible for the Department’s fiscal administration, budget development, monitoring, grants and contracts management, procurement and support services for the Department. It also provides key support in monitoring and reporting on housing programs, Development Impact Fees, Climate Action Plan implementation, financial, analytical, payroll, personnel, Public Records Act requests, employee training and retention, and the intern program.

The Program Manager is responsible for managing the section to complete tasks on schedule and ensuring the Department goals, requirements, and standards are met. The position is also responsible for coordinating the preparation of annual budget development, monitoring, reporting, developing strategies to improve process efficiencies, administering department policies, procedures, maintaining budgets, and ensuring deadlines are met. The section has 14 full-time staff. This is a hybrid work in the office and telework position, pursuant to the Department requirements; however, Program Managers may be required to work in the office at additional times as determined by the Deputy Director or Director.

The Planning Department oversees the maintenance and refinement of the General Plan and community plans, ensuring they align with community values, state laws, and evolving needs. The department is organized into the Long-Range Planning Division, the Environmental & Resource Analysis Division, and the Financial & Administrative Services Division, along with the Facilities Financing Program. The department’s mission is to develop plans, policies, and regulations that promote housing and job creation, further climate goals, protect the environment, improve public spaces, and advance social equity. It ensures public engagement, especially from traditionally underrepresented communities, to create plans that meet the needs of all San Diego residents. For more information, please visit this link .

With more than 1.4 million residents, the City of San Diego is the eighth largest city in the United States and the second largest in California. The City of San Diego’s strong economy, diverse population, great educational institutions, unsurpassed quality of life, and world-renowned location make it the ideal place to work, live, and play. With its great weather, miles of sandy beaches, and major attractions, San Diego has something to offer for everyone.

The City’s Mission, as stated in the Strategic Plan is “Every day we serve our communities to make San Diego not just a fine city, but a great City.” The City’s Vision is "Opportunity in every neighborhood, excellent service for every San Diegan".

As one of the region’s largest employers, the City of San Diego employs nearly 13,000 highly dedicated employees and has a combined Fiscal Year 2027 operating and capital budget of approximately $6.42 billion. Additional information about the City of San Diego can be found on the City’s website .

Benefits:

The City offers a robust benefits package that includes:

Defined retirement plan , including pension reciprocity, dependent on an employee’s eligibility status (new hire, rehire, etc.).

A wide variety of cafeteria-style health and wellness plans or in-lieu cash waiver.

11 paid City holidays per calendar year and 1 floating holiday per fiscal year.

Approximately 176 hours of paid annual leave for an employee’s first 15 years of service, and approximately 216 hours for 16+ years of service.

Up to 24 hours of paid discretionary leave per fiscal year.

Up to 320 hours of paid Parental Leave per childbirth or placement of a child.

Up to 40 hours of paid Bereavement Leave per fiscal year.

Tuition reimbursement up to $2,000 per fiscal year, and complimentary LinkedIn Learning professional development opportunities.

Free transit pass (including MTS Trolley, MTS Bus, and all Rapid and Rapid Express bus services).

Access to premier City golf courses at a discounted rate.

Reduced-rate fitness center memberships.

City-paid life insurance.

For additional details, please review the Benefits Summary for Unclassified Employees (Download PDF reader) (Download PDF reader) or contact the Benefits Division of the Risk Management Department at (619) 236-5924.