Financial Operations Assistant

Job Title

About The Firm

Role Overview

Key Finance Responsibilities

• Perform regular bank, card, and petty cash reconciliations across multiple accounts, entities, and currencies.
• Match and reconcile transactions between bank statements, accounting records, internal trackers, and platform exports (Excel/Google Sheets).
• Maintain and update cashflow trackers, payment calendars, and simple dashboards for the firm.
• Support month‑end routines: preparing reconciliation files, identifying and resolving discrepancies, and chasing missing documentation.
• Track accounts payable and receivable (vendors, service providers, rental income, etc.) and ensure timely recording and follow‑up.
• Organise and digitise financial documents (contracts, invoices, receipts, statements) in a structured, searchable filing system.
• Prepare clear reports and tables showing reconciled balances, outstanding items, and upcoming cash requirements.
• Liaise with external accountants/bookkeepers to provide reconciled data and well‑organised supporting schedules.

Additional Responsibilities

• Support ad hoc financial analysis and data‑cleaning tasks for investment and real estate projects.
• Assist with building and maintaining internal trackers for investments, properties, and operational metrics.
• Contribute to process improvement by suggesting ways to automate or simplify repetitive finance tasks.

Tech & Ai Expectations

• Use large language models (LLMs) as a
• work
• tool: drafting emails, summarising contracts, generating checklists, and explaining reconciliation exceptions in clear language.
• Use LLMs to assist with data tasks: converting messy exports into structured tables, suggesting spreadsheet formulas, and generating first‑draft exception lists for review.
• Daily comfort with modern collaboration tools such as Slack for channel‑based communication, status updates, and quick problem‑solving with distributed teams.
• Familiarity with workflow/task tools (e.g. Airtable, Trello/Asana, or similar) for tracking reconciliation cycles, month‑end checklists, and follow‑ups.
• Comfortable in a cloud‑first environment (Google Workspace or Microsoft 365) with shared drives, permissions, and basic version control for finance files.
• Curious and proactive about using AI/automation (LLMs, OCR, templates/prompts) to reduce manual steps in finance processes.

Requirements

• Based in, or willing to relocate to, Dubai; primarily office‑based.
• 3–5 years’ experience in a finance/accounts assistant or similar role with strong reconciliation responsibilities.
• Solid understanding of reconciliations (bank vs ledger, statement vs internal tracker) and high comfort with numbers.
• Excellent attention to detail, accuracy, and a methodical, organised working style.
• Strong English communication skills and ability to work independently while coordinating with distributed teams.
• High integrity and reliability – you take ownership of keeping records accurate and closing open items.

Compensation

• Base salary: AED 10,000 per month, depending on experience.
• Potential discretionary performance bonus based on individual and firm outcomes.
• Exposure to AI‑driven finance operations and modern investment workflows.