Executive Personal Assistant

Job Title

About The Firm

Role Overview

Key Responsibilities

• Manage complex calendars, schedule meetings across time zones, and coordinate with internal and external stakeholders (investors, partners, advisors, and service providers).
• Arrange and manage international travel (flights, hotels, visas, local transport).
• Act as primary point of contact for calls, emails, and digital communication, filtering and prioritizing messages and ensuring timely follow-up.
• Prepare, edit, and format documents, presentations, and basic reports related to investment projects, real estate, and technology initiatives
• Maintain digital filing systems, shared drives, and knowledge bases to keep information searchable and structured.
• Support light financial and analytical tasks: updating tracking sheets, compiling data from platforms like Excel/Google Sheets, and assisting with expense and budget monitoring.
• Coordinate with distributed teams, vendors, and counterparties on operational tasks, including property management, technology rollouts, and project timelines.
• Conduct basic research (markets, counterparties, travel options, suppliers) and summarize findings clearly for decision-making.
• Handle confidential information with discretion, maintaining a high standard of professionalism and trust at all times.

Tech & Ai Expectations

• Confident user of modern productivity tools: Google Workspace or Microsoft 365, cloud storage, and digital collaboration platforms (e.g. Slack, Zoom).
• Comfortable working with task/project tools such as Airtable, Trello/Asana, or similar, and able to learn new systems quickly.
• Able to interface with AI tools (e.g. AI assistants, OCR/document-processing tools) for drafting, summarizing, and organizing information; no coding required but curiosity and willingness to learn are essential.
• Strong digital hygiene: version control of documents, structured naming conventions, and disciplined follow-up using technology rather than manual lists.

Finance & Business Exposure

• Strong numeracy and comfort with basic financial concepts (spreadsheets, budgets, cashflows, and investment-related terminology).
• Ability to read and organize financial and commercial documents (contracts, property-related paperwork, investment memos) under guidance.
• Prior exposure to finance, investments, or real estate is an advantage, but not mandatory if you can demonstrate analytical thinking and willingness to learn.

Requirements

• Based in, or willing to relocate to, Dubai; role is office-based with flexibility for remote work when travel is involved.
• 3–5 years’ experience as a Personal Assistant, Executive Assistant, or similar role supporting a senior executive or entrepreneur.
• Excellent written and spoken English; additional language skills are a plus.
• High attention to detail, strong organisation skills, and the ability to manage multiple concurrent tasks without dropping the ball.
• Proven ability to work in a fast-paced, ambiguous environment and maintain calm, structured execution.
• High integrity, discretion, and reliability – you will be trusted with sensitive information and time-critical decisions.

Compensation

• Base salary: AED 10,000 per month, depending on experience.
• Discretionary performance-based bonus aligned with firm and individual outcomes.
• Travel opportunities and exposure to cutting-edge AI, investment, and international business projects.