Finance, Inventory & Procurement Coordinator

Overview

The Opportunity

Finance & Systems Ownership

• Maintain accurate financial records using QuickBooks and related systems
• Process supplier invoices, expenses, and payments
• Perform account reconciliations and financial record maintenance
• Monitor financial commitments and upcoming payment obligations
• Support monthly reporting and financial visibility
• Identify opportunities to improve financial processes, controls, and automation
• Actively develop expertise in QuickBooks and financial systems functionality

Inventory Ownership

• Receive and record inventory accurately
• Maintain stock records and inventory databases
• Conduct regular stock verification and cycle counts
• Investigate inventory discrepancies and recommend corrective actions
• Monitor minimum and ideal stock levels
• Support inventory forecasting and replenishment planning
• Identify slow-moving, excess, or at-risk inventory

Procurement Ownership

• Raise purchase orders and coordinate purchasing activities
• Obtain supplier quotations and compare purchasing options
• Manage supplier communications and documentation
• Track supplier performance and delivery reliability
• Support cost-control initiatives and sourcing improvements
• Assist with supplier negotiations and alternative sourcing opportunities
• Monitor purchasing trends and recommend efficiencies

Continuous Improvement

• Identify repetitive manual processes and propose automation solutions
• Improve reporting accuracy and operational visibility
• Support implementation of new systems and technology initiatives
• Develop dashboards, reports, and process improvements
• Take ownership of problems and proactively recommend solutions

What We're Looking ForEssential

• Experience in finance, accounting, procurement, inventory management, or operations coordination
• Strong organisational skills and attention to detail
• High level of computer literacy and confidence using business systems
• Strong analytical and problem-solving abilities
• Excellent communication skills
• Ability to manage multiple priorities independently
• Advanced Microsoft Excel skills

Preferred

• Experience using QuickBooks or similar accounting platforms
• Experience with inventory management systems
• Experience with procurement and supplier management
• Experience with automation tools, reporting tools, or AI-assisted workflows
• Understanding of financial reporting, purchasing, and inventory controls

The Type of Person Who Will Succeed

What Success Looks Like

• Within your first year, management should have confidence that:
• Financial records are accurate and reliable
• Inventory is well controlled and visible
• Supplier relationships are professionally managed
• Purchasing decisions are disciplined and commercially sound
• Risks and opportunities are identified before they become problems
• Systems and processes are continuously improving

Why Join

• Amity?
• Be part of a growing and ambitious healthcare business
• Work with modern systems, automation tools, and AI-supported workflows
• Have genuine ownership and influence over how the business operates
• Opportunity for professional growth as the organisation expands
• Collaborative and improvement-focused culture
• If you're looking for a role where you can contribute beyond administration and help build the future of a growing organisation, we'd love to hear from you.
• Pay: AED4,000.00 - AED6,000.00 per month

Application Question(s)

• Imagine you discover that a product repeatedly runs out of stock every month despite regular purchasing. What steps would you take to identify the root cause?
• Describe a time you found an error, discrepancy, or issue before management noticed it. What happened and what action did you take?
• What is your salary expectation?

Education

• Bachelor's (Preferred)

Experience

• QuickBooks: 1 year (Required)