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Finance Executive Assistant

MEEZA QSTP
Doha, QAT
fulltime
Entry
2 months ago
Executive SupportCalendar ManagementTravel ArrangementsMeeting CoordinationOffice AdministrationDocument Management
Free

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Executive SupportCalendar ManagementTravel Arrangements
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Functional Responsibilities

  • Provide comprehensive administrative support to the Chief Financial Officer, including scheduling meetings, managing calendars and coordinating travel arrangements.
  • Maintain and follow up on Finance’s to do list tracker.
  • Manage MEEZA’s unfunded credit facility, ensuring that the facility being used is always tracked and reconciled to underlying data. Ensure all bank guarantees are prepared on time and accurately.
  • Support the AR and revenue team on collections and Billing 360. Ensure all SO’s in Billing 360 have the appropriate supporting documentation and follow up as required.
  • Prepare and edit correspondence, reports and presentations for internal and external stakeholders, ensuring accuracy, clarity and adherence to company standards.
  • Act as a primary point of contact for internal and external inquiries, screening and directing phone calls and emails and providing timely and professional responses.
  • Maintain confidential and sensitive information with the utmost discretion and professionalism, handling sensitive documents and communications in a secure manner.
  • Assist in the preparation and coordination of board meetings, executive meetings and other finance meetings, including agenda development, document preparation and logistics.
  • Conduct research and gather information to support decision-making and project planning, compiling data and preparing reports as needed.
  • Collaborate with cross-functional teams and departments, facilitating communication and ensuring smooth coordination of activities and initiatives.
  • Manage and prioritize multiple tasks and responsibilities, proactively identifying and addressing potential issues or conflicts to support efficient workflow and time management.
  • Design, organize, and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
  • Coordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.
  • Arrange for or personally perform the basic translation of incoming / outgoing correspondence into English/Arabic and vice versa.
  • Oversee ICFOR management testing and ensure testing is completed on time. Review remediation log and follow up as required.

Experience

  • 5+ years of experience as an Executive Assistant to a C-Level executive for a listed company.
  • 2+ years working in a Finance Operations Team.

Academic & Professional Qualifications

  • Diploma/Bachelor's degree in Public Administration or equivalent preferred.

Skills And Requirements

  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, etc.
  • Professional level verbal and written communications skills (English and Arabic preferred).
  • Computer literate on all MS Office applications with high-speed typing abilities.
  • Ability to remain organized and meet deadlines in a fast-paced, quickly changing environment.

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