Finance Executive - Accounts Payable

Job Scope:

As a Finance Executive specializing in Accounts Payable at the hotel, you will be responsible for overseeing the timely and accurate processing of accounts payable transactions, vendor payments, and expense reimbursements. Your role involves managing vendor relationships, reconciling accounts, and ensuring compliance with financial policies and procedures.

Main Duties and Responsibilities:

• Invoice Processing and Payment:
• Receive, review, and process vendor invoices, expense reports, and payment requests in a timely manner.
• Verify accuracy, coding, and approval of invoices before initiating payments through the designated payment systems.
• Vendor Management:
• Maintain vendor records, contact information, and payment terms to ensure accurate and timely vendor payments.
• Communicate with vendors regarding invoice discrepancies, payment inquiries, and resolution of payment issues.
• Expense Reimbursement:
• Process employee expense reports, verify receipts, and ensure compliance with company expense policies and reimbursement procedures.
• Reconcile expense reports with supporting documentation and initiate reimbursements according to established timelines.
• Account Reconciliation:
• Reconcile accounts payable transactions, vendor statements, and aging reports to ensure accuracy and completeness of payables records.
• Investigate and resolve discrepancies, outstanding balances, and payment delays in coordination with vendors and internal stakeholders.
• Compliance and Controls:
• Ensure compliance with financial policies, procedures, and internal controls in accounts payable processing and disbursement activities.
• Implement segregation of duties, approval workflows, and audit trails to maintain financial integrity and prevent fraud risks.
• Reporting and Analysis:
• Generate accounts payable reports, aging analyses, and cash flow projections to track payables status and forecast payment obligations.
• Provide insights, variance analyses, and recommendations to management on payables performance and cash flow management.
• Process Improvement:
• Identify opportunities for process enhancements, automation, and efficiency improvements in accounts payable workflows and payment processing.
• Collaborate with cross-functional teams to streamline payables processes, reduce manual tasks, and enhance operational effectiveness.