Finance Executive

Role purpose

Payables, receivables, and commissions

• Manage daily accounts payable and receivable transactions; process supplier invoices, payment requests, and expense claims.
• Monitor overdue receivables, maintain account records, and reconcile receipts against invoices and commissions.
• Calculate and verify agent commissions, process approved payouts, and maintain records for agents, team leaders, and referral partners.
• Track developer and external brokerage commission receivables, follow up on pending payments, and maintain a receivables tracker.
• Verify commission entitlements against agreements and deal records; maintain records of deductions, advances, adjustments, and balances.

Transactions and accounting

• Review property transaction details and verify booking amounts, deposits, brokerage fees, VAT, and other charges.
• Reconcile transaction records with CRM/Bitrix and internal finance records; coordinate with Sales Administration and Sales to resolve discrepancies.
• Record daily transactions and maintain general ledgers, journals, and supporting schedules.
• Perform bank reconciliations and cash-flow monitoring; maintain petty cash records and reconcile expenses.
• Assist with monthly closing and management accounts; monitor departmental expenses against approved budgets.

Tax, payroll, reporting, and controls

• Assist with VAT returns and records under UAE regulations; ensure invoices, credit notes, and supporting documents meet FTA requirements.
• Maintain documentation for tax audits and financial reviews; coordinate with external auditors and tax consultants when required.
• Coordinate payroll inputs and employee financial adjustments with HR; support WPS preparation and payroll reconciliations.
• Prepare daily, weekly, and monthly reports covering commissions, balances, expenses, cash flow, and pending settlements.
• Assist with financial statements and management reports; highlight discrepancies, overdue payments, and unusual transactions.
• Follow the approval matrix, maintain organized supporting documentation, protect confidential financial information, and recommend improvements to financial controls.

Qualifications and experience

• Bachelor's degree in Accounting, Finance, or a related discipline.
• 2–4 years of relevant finance or accounting experience.
• UAE real estate brokerage experience is highly preferred.
• Good understanding of UAE VAT regulations and accounting practices.
• Commission calculation and agent settlement experience is an advantage.

Systems and competencies

• Familiarity with accounting software and ERP systems; advanced MS Excel skills.
• CRM experience, particularly Bitrix24, is an advantage.
• Strong numerical and analytical skills, accuracy, attention to detail, reconciliation, and problem-solving abilities.
• Ability to manage multiple transactions and deadlines, communicate and coordinate effectively, work independently and with a team, and handle records with integrity and confidentiality.

Key performance indicators