Female Executive Assistant to the CEO

About the organization

Role overview

Executive support and coordination

• Manage the CEO's daily priorities, calendar, appointments, meetings, travel arrangements, and executive correspondence.
• Coordinate between the CEO, senior leadership, school principals, department heads, and external stakeholders; anticipate needs and resolve scheduling or operational challenges.
• Support monitoring of strategic initiatives, organizational priorities, and management decisions.

Communication and meetings

• Draft and coordinate executive correspondence, communications, presentations, and official documents; liaise with board members, executives, government authorities, business partners, and other stakeholders.
• Organize executive meetings, leadership discussions, and strategic planning sessions; prepare agendas, briefing notes, reports, presentations, and supporting documentation.
• Record minutes and decisions, maintain action trackers, follow up on directives, monitor deadlines, and escalate delays when necessary.

Reporting and operational coordination

• Coordinate cross-functional projects involving school branches and departments; consolidate management reports, operational updates, and performance information.
• Maintain organized and secure executive records and documentation; identify improvements to executive office efficiency, communication, and administrative workflows.
• Assist with special projects, confidential assignments, and other strategic responsibilities delegated by the CEO.

Qualifications and experience

• Bachelor's degree in Business Administration, Management, Communications, or a related discipline.
• Minimum 5–8 years of relevant experience; substantial CEO, Managing Director, or C-level executive support experience is preferred.
• UAE senior-leadership experience is desirable; education-sector or multi-entity organization experience is highly desirable.
• Must manage complex schedules and confidential information, communicate effectively, and coordinate with senior management and multiple departments.

Languages and tools

• Excellent written and spoken English and professional business drafting skills are required.
• Arabic proficiency is a strong advantage.
• Advanced proficiency in Microsoft Office, Google Workspace, presentation tools, and digital collaboration platforms is required.
• Experience preparing executive reports, presentations, meeting minutes, and action-tracking documentation is required.

Ideal candidate

• The posting values executive presence, discretion, proactive thinking, organization, strong follow-through, effective communication, adaptability, and resilience.

Benefits

• Benefits are stated to be in accordance with UAE Labour Laws.