Facility & Administration Manager

Role overview

Facility and workplace management

• Run day-to-day office operations and maintain cleanliness, hygiene, safety, and professional standards.
• Oversee housekeeping, pantry, security, maintenance, electrical, plumbing, HVAC, and other facility needs.
• Inspect facilities, coordinate preventive and corrective maintenance, and manage seating, workspace changes, relocations, and expansion.
• Coordinate with building management on infrastructure and common-area issues.

Administration and office operations

• Manage office administration, supplies, consumables, inventory, and records for assets, keys, access cards, and equipment.
• Coordinate visitor management and office access, plus seating and workplace arrangements for new joiners, exits, and transfers.

Vendor and contract management

• Identify, evaluate, onboard, and manage vendors for housekeeping, security, pantry, pest control, maintenance, transportation, courier, printing, and other services.
• Negotiate commercial terms, monitor service levels, resolve service gaps, and maintain contracts, AMC records, renewals, and service documentation.
• Review vendor invoices with Finance and identify cost-optimization and service-improvement opportunities.

Transportation, safety, and security

• Coordinate employee transport vendors, schedules, service quality, late-hour arrangements, records, and employee concerns.
• Maintain security and access controls; coordinate with security staff and building management.
• Maintain fire-safety equipment, emergency exits, first-aid kits, and safety records; coordinate fire drills and emergency preparedness.

Procurement and employee experience

• Procure office supplies, furniture, equipment, pantry items, and other administrative needs; compare quotations and coordinate approvals and purchase orders.
• Maintain inventory records, conduct physical checks, monitor consumption, reduce waste, and ensure essential supplies are available.
• Partner with HR on engagement initiatives and events; coordinate seating, food, venues, equipment, and other event logistics.
• Gather employee feedback on workplace facilities and take corrective action.

Location and employment

• The description lists Bengaluru, India, and specifies full-time employment.

Requirements

• Independently manage multiple stakeholders, proactively identify operational requirements, and resolve issues efficiently.