Facilities Manager

%3Cp style=%22MARGIN-BOTTOM:0px;MARGIN-TOP:0px;%22%3E%3Cspan style=%22font-family:Arial;font-size:medium;%22%3E%3Cimg src=%22https://stonybrooku.taleo.net/transition/transition/TransitionImageViewer.jss?imageCode=SBU_Template_Logo%22 _fcksavedurl=%22https://stonybrooku.taleo.net/transition/transition/TransitionImageViewer.jss?imageCode=SBU_Template_Logo%22%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ERequired Qualifications (as evidenced by an attached resume):%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EBachelor’s degree (foreign equivalent or higher). In lieu of the degree, four (4) years of directly related full-time experience or a combination of higher education and experience totaling four (4) years may be considered. Three (3) years of directly related full-time professional experience in facilities management or a related field.

related to structural trades, and/or building operations.

Supervisory experience.

in Computerized Maintenance Management System (CMMS) or a Building Management System (BMS). Proficient in Microsoft Office Suite, including creating Excel spreadsheets. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations.%3Cstrong%3E (***Out-of-State Applicants, see %22Special Notes”).%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EPreferred Qualifications:%26nbsp;%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EBachelor’s degree (foreign equivalent or higher) in Facilities Management or a related field. Additional years of directly related full-time professional experience in facilities management or a related field. Certified or licensed in building trades, building safety systems, building operations, and/or facilities management. Prior experience at a university or similar facility. Working knowledge of appropriate Health Care Regulations/Codes, OSHA, Life Safety Codes, etc.

managing a budget.

with the state procurement system.

dealing with collective bargaining units.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EBrief Description of Duties:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EThe Facilities Manager will oversee the operation of Residential Operations buildings and/or trades. Responsible for coordinating the management of programs, policies, and procedures related to the operations and maintenance of Electrical, Carpentry, Plumbing, Custodial Services, and Building Maintenance. The position works closely with the campus departments of Facilities Operations. The position focuses on cost-effective, efficient, and responsible strategies that respond to campus needs and are consistent with university policies and procedures. The selected candidate will have outstanding written, verbal, and interpersonal communication skills, excellent customer service skills, and experience interacting with individuals at various levels.%26nbsp;%26nbsp;%3C/span%3E%3Cbr%3E%26nbsp;%3C/p%3E%3Cul style=%22margin-top:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EDaily Operations of Residential Operations Buildings:%26nbsp;%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EOversee maintenance, repair work, and supervision of a skilled trades program. Manage trade shops and contract labor for the maintenance, repair, renovation, and modification of university residential buildings.%26nbsp;%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EEnsure proper staffing levels, coverage, and service response to meet the operational needs and satisfy customer expectations.%26nbsp;%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EOversee the supervision of trade staff, scheduling of work assignments, and the availability of equipment and supplies needed to complete assigned tasks and/or projects. Ensure procedures are followed per industry and university standards.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EResponsible for emergency response, coordination in critical situations, and after-hours calls.%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ELabor Management:%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EManage maintenance trade employees in accordance with State and University policies, including, but not limited to, recruitment, training, work performance, termination, discipline, and performance evaluations.%26nbsp;%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EPrepare performance programs and evaluations for assigned personnel and take appropriate steps when issuing verbal and written counseling. Assign work and hold employees responsible for satisfactory performance. Administers applicable union/labor agreements and grievances. Schedules employee planned time off to ensure adequate operational support. Meet regularly with the supervisor to review daily activities and issues. Analyze and evaluate workforce needs and capabilities and implement changes as needed.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EScreen and interview job applications and make hiring recommendations. Coordinate with Facilities Operations Business Office to ensure all required annual safety training is provided and documented. Ensure University, Facilities and Services, and safety policies and regulations are known and observed by all staff. Stay up to date on all appropriate safety codes, (OSHA, Life Safety, etc.).%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EWork Management:%26nbsp;%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EUsing our Computer Maintenance Management System (CMMS), ensure work assignments are prioritized and completed appropriately. Work with Supervisors, Quad Facility Managers, Quad staff and customers to ensure that work is reported, assigned and completed within the time and funding constraints set by the Assistant Director and Director of Residential Operations.%26nbsp;%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EEnsure supervisor schedules all work within CMMS and assigns work orders to employees. Track and monitor all work orders that are being entered into the system and ensure employees’ time is being accounted for. Track time and materials to ensure projects are accomplished within allowable performance periods. Establish a preventative maintenance program. Establish and maintain controls to ensure that supplies, tools, and equipment are distributed and used properly.%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EProject Management:%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EOversee physical maintenance, rehabs, and correction of facilities problems. Coordinate space use, project prioritization, cost estimates, equipment and manpower needed for projects. Prepare cost estimates for projects, work with outside vendors and select appropriate fixtures as required. Coordinate the development of effective workflow, communication and staff motivation. Work with vendors to obtain the best prices for materials and services. Prioritize work in assigned areas to ensure%26nbsp;timely completion. Serve as liaison with several University departments such as Campus Residences, EH%26amp;S, CPDC, University Police; to manage the assigned project.%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EBudget Management:%26nbsp;%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EAssist the Assistant Director of Residential Operations in managing contracts and budgets for trade maintenance operations. Track account expenditures, track and report overtime expenditures in relation to overtime budget. Maintain appropriate data and provide status reports to the Assistant Director and Director of Residential Operations. Prepare requisitions for supplies and materials, including specifications and justifications. Request vendor quotes for materials and supplies. Order equipment and supplies and perform other procurement duties as assigned. Follow all State procurement guidelines.%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EOther duties or projects as assigned as appropriate to rank and departmental mission.%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22 style=%22line-height:115%;%22%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ESpecial Notes:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EThis is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EIn addition to the employee%27s base salary, this position is eligible for %244,000 UUP annual location pay, paid biweekly.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EEssential Position:%3C/strong%3E This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver%27s license within 30 days of start date.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EFor this position, we are unable to sponsor candidates for work visas.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EResume/CV and cover letter should be included with the online application.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Ci%3E%3Cstrong%3EStony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.%3C/strong%3E%3C/i%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EIf you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit%3C/span%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E %3C/span%3E%3Ca href=%22https://www.stonybrook.edu/commcms/oea/%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EOEA%3C/span%3E%3C/a%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Ci%3EIn accordance with the Title II Crime Awareness and Security Act%3C/i%3E a %3Ci%3Ecopy of our crime statistics can be viewed%3C/i%3E%3C/span%3E%3Ca href=%22https://www.stonybrook.edu/police/%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Ci%3E here%3C/i%3E%3C/span%3E%3C/a%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Ci%3E.%3C/i%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EVisit our%3C/span%3E%3Ca href=%22https://www.stonybrook.edu/jobs/working-here/%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E %3Cstrong%3EWHY WORK HERE%3C/strong%3E%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E %3C/span%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3Epage to learn about the %3Cstrong%3Etotal rewards%3C/strong%3E we offer.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EThe starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.%3C/span%3E%3C/p%3E Job Details Official Job Title: Assistant Facilities Program Coordinator Job Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony Brook Department/Hiring Area: Operations Administration Schedule: Full-time Shift: Day Shift Shift Hours: 8:00 a.m. - 4:30 p.m. Posting Start Date: Oct 12, 2026 Posting End Date: Oct 26, 2026, 11:59:00 PM Salary: $80,000 - $85,000 Appointment Type: Term Salary Grade: SL3 SBU Area: Stony Brook University