Facilities Manager

Job Summary

Facilities and Workplace Management

• Lead day-to-day facilities and workplace operations for regional offices, with primary responsibility for Dubai.
• Ensure safe, functional, professional, high-quality offices for employees and visitors.
• Oversee planned and reactive maintenance with minimal disruption to operations.
• Liaise with landlords, building management, contractors, and facilities service providers.
• Manage maintenance, cleaning, security, utilities, office equipment, and workplace services.
• Maintain records for maintenance, contracts, assets, certificates, and compliance documents.
• Monitor performance and improve service quality, efficiency, and cost management.

Office and Corporate Administration

• Manage UAE office administration and support other regional offices.
• Track and renew company licences, registrations, insurance policies, permits, and operational documents.
• Liaise with authorities, free zones, landlords, insurers, and service providers.
• Manage office supplies, equipment, and workplace services for quality and cost effectiveness.
• Coordinate meetings, client visits, training, events, and senior management visits.
• Coordinate employee travel arrangements with internal teams.
• Support HR employee services, company events, and regional operational initiatives.

Office Projects

• Lead office expansions, relocations, fit-outs, refurbishments, and workplace upgrades.
• Work with stakeholders to identify workplace and business requirements.
• Coordinate property evaluation, site visits, costs, and commercial proposals.
• Work with architects, designers, contractors, and providers during office projects.
• Monitor timelines, budgets, and quality and coordinate employee moves with minimal disruption.

Health, Safety and Compliance

• Ensure compliance with health and safety, security, and workplace requirements.
• Maintain health and safety documents, risk assessments, and facilities certifications.
• Coordinate required inspections and maintenance with building management and specialists.
• Maintain emergency procedures, workplace notices, fire warden arrangements, and first aid requirements.
• Support ISO, environmental, business continuity, and emergency preparedness activities.

Qualifications and Experience

• 5-7 years of corporate Facilities Management or Workplace Operations experience with an equivalent relevant qualification.
• Corporate office facilities, building operations, maintenance, and service-provider management experience is essential.
• Experience managing office administration, suppliers, contractors, contracts, budgets, and service levels.
• Experience with office moves, expansions, fit-outs, refurbishments, and workplace projects.
• Health and safety, facilities compliance, building management, project, stakeholder, and communication skills.
• Experience with licences, insurance, renewals, regional operations, and IOSH, NEBOSH, or IWFM is preferred or advantageous.

Work Location

• The role is based in Dubai and supports Middle East regional offices.