F&B Administrative Assistant

Job description

Key Responsibilities

• Coordinate departmental administration, ensuring records, documentation, and filing systems are accurate, organized, and current.
• Support the Director and Assistant Director of F&B with scheduling, agenda preparation, meeting coordination, minute-taking, and follow-up activities.
• Manage time and attendance records, vacation tracking, holiday, and lieu hour records, and provide monthly manning reports.
• Liaise with Talent & Culture, Training, and Business Excellence teams to support colleague initiatives, induction programs, departmental compliance, and continuous improvement activities.
• Assist with purchasing and inventory processes, including purchase requests, goods receiving, stock control, inventory checks, and related documentation.
• Ensure departmental policies, standard operating procedures, safety requirements, and controlled documentation standards are consistently maintained and followed.
• Departmental Support
• This role involves supporting the day-to-day administrative operations of the F&B department. You will work closely with F&B colleagues and collaborate with the Talent & Culture, Training, and Business Excellence teams to ensure compliance with company standards and efficient departmental functioning. Your attention to detail and proactive approach will contribute to operational efficiency and a positive colleague experience.

Work Environment

• The F&B Administrative Assistant will be part of a team dedicated to supporting the smooth operation of the Food & Beverage department. This full-time position requires maintaining confidentiality and a proactive approach to administrative tasks within a dynamic hotel environment.

Application Process

• Candidates interested in this full-time F&B Administrative Assistant position are encouraged to apply.