{bc}
Apply
greenhouse

Experiential Coordinator - London

NVE Experience Agency
London, GBR
Junior · 2+ years experience
Hybrid
Discovered 1 weeks ago
Communication

Full Job Posting

Job Responsibilities:

  • Project Delivery
  • Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables
  • Assist in the creation of event decks and recaps
  • Manage documentation of meeting notes from internal and external meetings and pull together action items for stakeholders to act upon
  • Coordinate communications between team members
  • Organize brainstorms and debriefs – including but not limited to scheduling, tracking attendees and meeting set-up
  • Collaborate with cross functional teams and agency partners in managing effective communications between project team members
  • Manage specific elements of a project including but not limited to
  • Freelancer onboarding, invoice handling, PO raising and ensuring payments are tracked and paid on time
  • Vendor communications, negotiations and ensuring payments are being made on time
  • Assisting with compiling burn reports
  • Event Support
  • Support booking and tracking travel including coordinating costs and reservations
  • Manage tracking of project expenses
  • Support vendor outreach and communications including collecting certificates of insurance and management of vendor onboarding
  • Support with venue research and contracting
  • Support project coordination and logistics including vendor organization and outreach
  • Account Management Support
  • Organize documents in shared folders and drives
  • Support in management of day-2-day office operations: Meeting room bookings, ensuring timesheets and expense reports are submitted on-time, arranging internal team/workforce sessions, and note taking. Organization/management of team & client activities (workshops/corporate hospitality/etc)
  • Manage deck updates including editing copy, proofreading documents, and ensuring quality
  • Assist in the creation of case studies and supporting materials for new business pitches.

Qualifications:

  • Minimum 2 years of event industry experience, in a client services or event planning role
  • Expertise in Google Suite
  • Degree in event management or related field (Beneficial but not essential)
  • Onsite experience in event management/production
  • Organized, proactive problem solving, and attention to detail skills
  • Proven ability to manage multiple projects independently, adhering to timelines
  • Ability to work as part of a team that includes Operations, Design, Creative
  • Excellent written and communication skills
  • Previous client-facing role within an agency
  • Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite
  • Regularly required to work from the London office (on average 2-3 days per week)
  • Must be able to work outdoors in various weather conditions
  • Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
  • Ability to work autonomously and escalate as required
  • Available to work weekends and evenings as needed for events
  • We are a hybrid company with hub locations in Los Angeles, New York City and London. The candidate for this role must be London based. This position is regularly required to work from the London office (on average 2-3 days per week).
  • At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.
  • Health & Wellness Benefits
  • Annual Leave
  • Leadership offsites
  • Paid Parental Leave
  • Flexible WFH policy
  • NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.

Requirements:

  • Location:
  • Diversity, Equity, Inclusion and Belonging:
  • Perks & Benefits:
  • Salary Estimation:

Preferred Qualifications

  • Degree in event management or related field (Beneficial but not essential)

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at NVE Experience Agency

Creative Director

, USA

Discovered 2 days agoFull-time

Commercial Council, Business Affairs

, USA

Discovered 2 days agoFull-time

Director, Business Development

London, GBR

Discovered 3 days agoFull-time

Director, Production

Los Angeles, USA

Discovered 2 weeks agoFull-time

Senior Experiential Designer - London

London, GBR

Discovered 2 weeks ago

Senior Creative - London

London, GBR

Discovered 2 weeks ago

Associate Resource Director, Creative

Los Angeles, USA

Discovered 2 weeks agoFull-time

Experiential Coordinator

Los Angeles, USA

Discovered 3 weeks agoFull-time