Expeditor

Overview

• Assist Procurement Engineer for Expediting Matters
• Attend kick-off meetings for all orders placed under the full responsibility of Project Procurement Engineer unless specifically assigned by Procurement Manager
• Apply expediting procedures as per main contract and procedures.
• Ensure the delivery of the material in full compliance with the agreement and project’s requirements (i.e. schedule requirements, contractual deliveries etc.).
• Ensure communication and exchange of all related documentation between involved parties. Monitor distribution of Vendor’s deliverables to all relevant internal stakeholders and vice versa and follows up their expediting and timely submission.
• Ensuring Vendor meets the Quality Assurance and Control requirements of this Project.
• Ensuring Vendor gives adequate notification for pre-inspection/pre-manufacturing meetings (PIM)
• Arranging and coordination of pre-inspection/pre-manufacturing meetings (PIM) including required PIM package documentation
• Arranging of inspection on receipt of Materials prior to taking into stock
• Supply the assigned inspectors with Purchase Orders and relevant technical enclosures.
• Check all inspector reports or field expeditor reports and coordinate inspections as per agreement requirements
• Report to Project Procurement Manager any critical issue prior to receiving the official reports in order to shorten the time to undertake the correct decisions.
• Deal with the Procurement Officers for the minor Purchase Orders follow-up
• Prepare expediting reports as per main contract.
• Coordination with Logistics section when delivery terms are fulfilled as per agreement and follow up until delivery at site.
• The Expeditor shall be responsible for the expediting of all Goods, Equipment & materials, including all related Vendor documentation & other deliverables, as required for the Project. This includes submission of monthly progress reports issued by Vendors to company via letter by EPC CONTRACTOR.
• Preparing the Field expediting plan shall be prepared including the details of vendor visits, Third party inspection details and FAT plans as applicable.
• Expedit all the replacement Goods and associated documents which is the subject of guarantee or insurance claims. Such expediting shall be performed as necessary for the duration of Contract.
• Maintain an up-to-date Material status report in the form of a purchase order register which shall include the following details as a minimum but not limited to:
• a) MR Number.
• b) Brief Description of Material.
• c) Date of issue of MR.
• d) Date of Floating the Enquiry.
• e) Date of submission of technical bid Evaluation.
• f) Date of receipt of Company Approval.
• g) Date of Purchase order.
• h) Name of Vendor.
• i) FAT approval.
• j) Release for shipment.
• k) Date of Receipt of Material.