Executive Secretary to the Managing Director

Job Purpose

Key Responsibilities

• **Calendar & Schedule Management:** Coordinate and maintain the Managing Director's complex calendar, schedule appointments, and resolve scheduling conflicts proactively.
• **Communication Gatekeeper:** Screen and handle incoming calls, emails, and correspondence; draft professional responses, memos, and corporate communications on behalf of the MD.
• **Meeting Coordination:** Organize executive meetings, prepare agendas, take accurate minutes, and follow up on action items across various departments.
• **Travel Arrangements:** Manage comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and expense reporting.
• **Documentation & Reporting:** Maintain a secure, centralized digital and physical filing system for confidential corporate documents. Assist in compiling data and preparing performance reports or presentations.
• **Visitor Liaison:** Welcome high-profile clients, business partners, and guests, ensuring a professional and welcoming representation of the executive office.

Qualifications & Requirements

• **Experience:** Minimum of 5-10 years of experience as an Executive Secretary, Personal Assistant, or Senior Administrator directly supporting C-level executives (MD, CEO, or Chairman).
• **Education:** Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• **Technical Skills:** Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• **Communication:** Exceptional verbal and written English communication skills. (Knowledge of additional languages is a plus).
• **Core Competencies:** Strong multi-tasking abilities, sharp attention to detail, strict adherence to confidentiality, and excellent problem-solving skills under tight deadlines