Executive Secretary to CEO/Board

About This Role

Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time.
• Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes.
• Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate.
• Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Liaise professionally with internal and external stakeholders, including senior management, clients, and partners.
• Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information.
• Handle confidential information with integrity and discretion.
• Undertake ad-hoc projects and research as required by the CEO or the Board.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors.
• Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines.
• An impeccable level of discretion and a deep understanding of the importance of confidentiality.
• Excellent written and verbal communication skills in both English and Arabic are essential.
• Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels.
• A proactive and resourceful approach to problem-solving.
• A degree in Business Administration, Secretarial Studies, or a related field is highly desirable.
• Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.