Executive Secretary (Female)

Overview

Role Overview

Key Responsibilities

• Manage and coordinate executive calendars, appointments, meetings, and travel arrangements
• Handle, screen, and prioritise incoming calls, emails, and correspondence
• Prepare, edit, and format reports, presentations, and business documents
• Maintain an organized and efficient filing system for easy document retrieval
• Coordinate meetings, conferences, and internal/external events
• Record meeting minutes and ensure accurate documentation and follow-ups
• Monitor and manage office supplies and administrative requirements
• Draft routine communications and professional correspondence
• Assist in the preparation and review of contracts, reports, and official documents
• Maintain strict confidentiality of sensitive information
• Perform additional administrative duties as assigned by management

Requirements

• Female Arabic speaker (preferred)
• Proven experience as an Executive Secretary, Personal Assistant, or in a similar role
• Prior experience in the construction or real estate sector is highly preferred
• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in English and Arabic
• Ability to work under pressure and meet tight deadlines
• Strong interpersonal skills with a professional demeanor
• High level of discretion and confidentiality
• Excellent time management and problem-solving skills
• Bacheloru2019s degree in Business Administration or a related field (preferred)
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