Executive Secretary
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Key skills for this role
About the Role
Executive Secretary To provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.
Key Skills for This Role
Full Job Posting
Executive Secretary
To provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.
Key Responsibilities
- **Administrative Support:**
- Manage the schedule, meetings, appointments, and travel arrangements.
- Prepare and organize documents, reports, presentations, and correspondence.
- Maintain organized filing systems (physical and electronic).
- **Meeting Coordination:**
- Arrange and coordinate meetings, take minutes, and follow up on action items.
- Assist in preparing agendas, briefings, and meeting materials.
- **Communication Management:**
- Handle internal and external communication on behalf of the Department Head.
- Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.
- **Confidentiality & Professionalism:**
- Maintain strict confidentiality of sensitive information.
- Represent the office of the Department Head professionally in all interactions.
- **Support Functions:**
- Liaise with internal departments and external stakeholders.
- Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.
- Perform other duties as assigned to support the Department Head's office.
Qualifications
- Tagalog Male speakers will have an added advantage
- Bachelor’s degree in Business Administration, Office Management, or related field.
- Minimum 5 years of experience in a senior secretarial or executive assistant role.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking skills.
- High level of discretion and integrity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work under pressure and meet deadlines.
Job Type: Full-time
Pay: AED5,000.00 - AED6,000.00 per month
Experience
- Executive Secreatary : 5 years (Preferred)
Language
- Tagalog (Preferred)
Location
- Dubai (Preferred)
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