Executive Secertary to CEO & Office Manager
Skills
About This Role
Job Type
Full time
Work Experience
4-5 years
About Us
Index InfoTech is a leading business transformation consulting company.
We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.
Apply Now!
Role Summary
We are seeking a highly professional and dynamic Executive Secretary to the CEO & Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations.
This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office.
The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Executive Support to CEO
- Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements
- Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
- Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
- Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
- Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
- Handle confidential and sensitive information with the highest level of professionalism and discretion
Executive & Leadership Coordination
- Provide structured administrative support to the leadership team as required
- Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
- Support the development of presentations, dashboards, and business reports
- Ensure proper follow-up and alignment across departments on key decisions and initiatives
- Coordinate Business travels for all C-level and teams
Office Management & Administration (Dubai)
- Oversee day-to-day administrative operations of the Dubai office
- Manage relationships with vendors, facility management, and service providers
- Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
- Support onboarding and administrative requirements for Dubai-based employees
- Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
- Ensure compliance with local regulations and administrative standards
HR Coordination (Dubai Scope)
- Support HR-related activities in coordination with regional HR teams
- Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
- Assist in employee documentation, onboarding coordination, and HR communications
- Act as a coordination point between Dubai employees and HR teams across other countries
Requirements Education
- Bachelor’s degree in Business Administration or a related field Experience:
- 3–5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives
Skills & Competencies
- Exceptional communication skills in English (written and verbal)
- Strong organizational and multitasking abilities
- High level of professionalism, discretion, and confidentiality
- Strong emotional intelligence and stakeholder management skills
- Ability to work under pressure and manage competing priorities
- Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
Additional Requirements
- Based in Dubai with valid residency (preferred: spouse/family visa)
Your resume, rewritten
for this exact role.
Sign up free — Base Career tailors your CV to this job description in 60 seconds.
01 / 05
Resume Tailored to This Job
Your keywords, structure, and story — rewritten to match this exact role and pass ATS filters.
Free · No card · 60 seconds
02 / 05
Cover Letter for This Role, Done
Job-specific cover letters written in Gulf professional tone — ready in seconds, not hours.
Free · No card · 60 seconds
03 / 05
See How Well You Fit This Role
AI match score with clear reasons — know your fit before investing time in the application.
Free · No card · 60 seconds
04 / 05
Apply in One Click
Autofill any application form on Workday, LinkedIn, Bayt, Greenhouse — with your tailored content.
Free · No card · 60 seconds
05 / 05
Track It. Follow Up at the Right Time.
Visual pipeline for every application with AI-timed follow-up reminders so nothing slips.
Free · No card · 60 seconds
Similar Jobs
Executive Secertary to CEO & Office Manager
Index Infotech · Dubai
The role requires exceptional communication, organizational skills, and proficiency in Microsoft Office, supporting C-level executives with professionalism and discretion.
Skills
1 months ago
Apply Now↗Apply Now ↗Executive Secertary to CEO & Office Manager
Index · Dubai
Role Summary We are seeking a highly professional and dynamic Executive Secretary to the CEO & Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This
Skills
1 months ago
Apply Now↗Apply Now ↗2.2K+
Cover Letters & Follow-ups
1.8K+
Resumes Tailored
190.5K+
Jobs Tracked
Trusted by professionals at
Stop applying blindly.
Start getting hired.
Base Career automates the hardest parts of job searching — apply smarter, not harder.
AI Resume in 60s
Your resume rewritten for this exact role using the job description as the brief.
ATS-Optimized
Get past automated screening filters with the right keywords matched to each job.
Application Tracker
Track every job, follow-up, and interview in one visual kanban board.
Free plan · No credit card required