{bc}
Apply
hrsmart

Executive Operations & Action Specialist

Science and Technology Corporation
Silver Spring, USA
Full-time
Senior · 10+ years experience
Hybrid
USD 130000-150000 yearly / year
Discovered 4 weeks ago
Smartsheet

Full Job Posting

RESPONSIBILITIES

  • Specific duties will include:
  • Research, gather, and synthesize scientific, policy, and programmatic data from WPO divisions (Earth System Research & Modeling, Observations & Research Support, and Management & Administration) to compile executive briefing packages, talking points, and background materials.
  • Attend executive-level leadership meetings with OAR, NOAA, NWS, and external stakeholders. Capture strategic decisions, synthesize meeting outcomes, and drive accountability across WPO program managers and external stakeholders to ensure timely closure of action items.
  • Serve as the primary Front Office point-of-contact for incoming requests for information and taskers. Prioritize deadlines, coordinate technical inputs from division leads, and write/proofread draft materials for Front Office review and approval.
  • Provide analytical support for office initiatives and strategic planning efforts.
  • Manage the calendar for the Director and Deputy Director, ensuring leadership availability is aligned with mission needs and organizational priorities.
  • Lead high-level planning, agenda development, and stakeholder alignment for meetings such as WPO staff retreats, all-hands meetings, and external partner workshops.
  • Serve as the Front Office operational liaison with the WPO Divisions. Serve as the point-of-contact for external offices and organizations seeking WPO engagement.
  • Establish standards for administrative workflows within the WPO Front Office, track priority items, and keep the Director and Deputy Director apprised of the status of key portfolio items.

Benefits

  • Paid Time Off Starting at 80 hrs/yr, 11 Federal holidays, and 40 hrs/yr Sick Leave
  • 401K with up to 4% employer matching contribution
  • Comprehensive Medical, Dental, Vision Insurance, Short Term/Long Term Disability
  • Flexible spending account
  • Health savings account
  • Master's degree (MS or Ph.D.) in a relevant scientific, engineering, or other technical field.
  • 10+ years of professional experience providing senior-level analytical, operational, or program management support within a complex technical, scientific, or public sector organization.
  • Demonstrated ability to rapidly digest, analyze, and translate complex weather research portfolio metrics, atmospheric science concepts, and interagency policy data into executive briefings, talking points, and background materials.
  • Proven track record of managing enterprise tasker tracking systems, capturing executive meeting outcomes, and driving cross-divisional accountability across multidisciplinary technical teams.
  • Advanced hands-on expertise with Smartsheet or equivalent enterprise platforms, including dashboard design, automated tracking workflows, and executive status reporting.
  • Experience providing executive-level administrative support, including calendar management, meeting coordination, and high-level correspondence.
  • Demonstrated ability to exercise professional judgment, resolve complex operational challenges, and maintain high-level productivity within dynamic or ambiguous organizational environments.
  • U.S. Citizen or Permanent Resident/Green Card holder.
  • Desired Experience: Deep working knowledge of NOAA Line Office structures (specifically OAR and NWS), Weather Act statutory mandates, federal budget/congressional data call protocols, executive staff retreat facilitation, and experience with business intelligence or data visualization platforms for presenting executive-level portfolio insights.
  • We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Science and Technology Corporation

Jr Scientist

, USA

Discovered 1 months agoTemporary, Internship

Programmer Analyst IV

Greenbelt, USA

Discovered 1 months agoPart-time

SR CNC Machinist

Hampton, USA

Discovered 1 months agoFull-time

Avionics & Payload Systems Engineer

, USA

Discovered 1 months agoFull-time

Tool Room Attendant

Hampton, USA

Discovered 1 months agoFull-time