Executive Assistant

Job description

Responsibilities

• Provide support to executives based in the United States within Teneo s Management Consulting business
• Proactively manage Executives calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts
• Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary
• Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project deliveryAnticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals
• Serve as a point of contact for senior executives and the support team, handling communications and interactions with utmost professionalism and confidentiality
• Assist with travel arrangements, considering executives priorities and managing complex itineraries efficiently
• Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
• Manage operational aspects of executives roles, including project setup and proposal preparation
• Maintain confidentiality and business-sensitive information with discretion
• Embrace agile working practices and support team members during absences or busy periods
• Lead by example, fostering teamwork, collaboration, and a positive office environment
• Foster positive relationships with counterparts at client offices and build knowledge of key clients
• Manage miscellaneous personal requests
• Support executives beyond traditional working hours and during travel or international assignments

Qualifications

• 2-3+ years experience in a corporate environment providing support for senior-level executives
• Excellent written and oral English language skills are required for this position as the role involves regular communication with U.S.-based executives and clients
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Ability to anticipate needs and proactively address potential issues with sound judgment and discretion
• Meticulous commitment to delivering high-quality, client ready work
• Ability to adapt to changing priorities and thriv