Executive Assistant (UAEN Talent)

Overview

• Correspondence and Documentation
• Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms as required by the team
• Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to relevant team member
• Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
• Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
• Reviews and evaluates applications, petitions, contracts, or other documents to determine if prescribed requirements are met for acceptance or approval.

Visitors and Incoming Calls

Meetings

• Makes scheduling commitments for the team for meetings, conferences and speeches and assembles related necessary materials
• Schedules and arranges meetings and conferences for the team and notifies interested parties; makes travel reservations as needed
• Takes minutes or recordings of meetings for distribution to meeting participants.
• Proofreading and Editing
• Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.

Information Recording and Archiving

• Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
• Enters, retrieves, updates, verifies, and deletes information from electronic files.
• Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff.

Office Supplies

Operational Efficiency

Safety, Quality & Environment

Operational Efficiency

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