Executive Assistant

What is the opportunity?

As the Executive Assistant supporting Integrated Markets, Regional Vice President, Toronto North Market and Regional Vice President, Toronto Downtown Market, you will provide in-depth support in day-to-day management of teams in the Greater Toronto Region.

The primary purpose of this role is to help the RVPs maximize their time against top priorities in the market, impacting client loyalty, employee engagement, and business results.

You will proactively recommend and implement changes to improve efficiency, assist with reporting analyses, and build relationships with internal partners to support the RVPs' work.

What will you do?

• Plan and monitor critical aspects of the market, such as operating expenses, staff cost budgets, the business unit’s recognition programs, client and staff event management, and internal regional communications processes;

• Provide support to plan, organize and administer the RVP’s calendar and ensures pre-preparation for all bookings;

• Prioritize the RVP’s time against the highest impact activities;

• Actively manage incoming and outgoing correspondences and act as a point of contact between executives and employees/clients;

• Support the RVP with risk and compliance requirements, transit routines, and overall market office operations;

• Prepare the RVP for weekly, monthly and quarterly reviews & routines, including electronic documentation management and all information reporting; and

• Coordinate technical aspects of on-boarding of new hires, including equipment orders and system access setup.

• Uphold a strict level of confidentiality.

What do you need to succeed?