Executive Assistant to the President

Role Overview

Calendar & Meeting Management

• Manage complex executive calendars, including scheduling meetings, appointments, and travel.
• Coordinate internal and external meetings, conferences, and events, ensuring all logistics are handled efficiently.

Communication & Correspondence

• Act as a key point of contact between executives, internal teams, and external stakeholders.
• Draft, review, and manage professional communications, including emails, reports, and presentations.

Travel Coordination

• Arrange comprehensive travel itineraries, including flights, accommodations, visas, and ground transportation.
• Manage last-minute changes and resolve travel-related issues efficiently.

Document & Meeting Management

• Prepare and organize documents, reports, and presentations for executive meetings.
• Record meeting minutes, track action items, and follow up to ensure timely completion.

Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Maintain secure records and documentation at all times.

Personal Coordination

• Provide support with personal matters such as travel arrangements, appointments, and ad-hoc requests.
• Manage personal schedules to ensure seamless coordination with professional commitments.

Project & Business Support

• Assist with special projects, reports, and strategic initiatives.
• Collaborate with internal departments to gather insights and support executive decision-making.

Required Qualifications

• Minimum
• 5 years of experience
• supporting C-level executives or in a similar senior administrative role.
• Based in

Dubai, UAE

• .
• Fluency in
• English (spoken and written)
• is mandatory.
• Strong interpersonal and stakeholder management skills.
• Advanced proficiency in

Microsoft Office

• and presentation tools.
• Proven ability to manage complex calendars, travel logistics, and high-level coordination.
• High attention to detail with strong organizational and multitasking abilities.
• Flexible and adaptable to support both professional and personal executive needs.
• Willingness to work
• outside standard business hours
• when required.
• Comfortable using
• AI tools and digital productivity platforms
• to enhance efficiency.

Key Competencies

• **Executive Support:**
• Strong experience supporting senior leadership with precision and discretion.
• **Communication Skills:**
• Clear, professional communication across all levels.
• **Organizational Excellence:**
• Ability to manage multiple priorities effectively.
• **Confidentiality & Integrity:**
• Trusted with sensitive and high-level information.
• **Problem-Solving:**
• Proactive and solution-oriented under pressure.
• **Stakeholder Management:**
• Strong relationship-building across internal and external parties.
• **Project Coordination:**
• Ability to support executive-level initiatives and reporting.
• **Flexibility & Adaptability:**
• Comfortable in a fast-paced, dynamic environment.
• **Tech-Savvy:**
• Skilled in modern tools, systems, and digital workflows.
• **Attention to Detail:**
• High accuracy in documentation and execution.