Executive Assistant to the CEO - AI

Role Overview

Executive Support

• Manage the CEO’s complex calendar, meetings, priorities, and schedule; coordinate stakeholders and follow up on actions.
• Anticipate requirements, identify conflicts, and proactively resolve scheduling and coordination issues.
• Prepare meeting materials, briefings, correspondence, and executive communications; track actions, deadlines, and decisions to completion.
• Coordinate business travel and itineraries, use judgement on matters requiring CEO attention, and handle confidential information discreetly.

AI, Automation and Agent Development

• Build, configure, and implement AI agents for executive operations, research, scheduling, task management, and administrative workflows.
• Develop AI-powered solutions to automate repetitive tasks, streamline processes, and reduce manual intervention.
• Integrate AI tools with business applications and implement AI-assisted meeting preparation, minutes, action tracking, document creation, research, and reporting.
• Identify practical AI opportunities, test and maintain agents and workflows, and monitor emerging AI and automation tools.
• Apply data privacy, security, and human oversight when using AI, especially with confidential information.

Personal Support

• Support selected personal matters, appointments, travel, schedules, bookings, and day-to-day logistics.
• Anticipate needs, resolve routine matters independently where appropriate, and learn the CEO’s preferences and working style.
• Use digital tools and automation to simplify personal administration while maintaining professional boundaries and confidentiality.

Requirements

• Proven experience as an Executive Assistant, Executive Coordinator, or in a similar role; CEO or C-level support experience is preferred.
• Hands-on experience building or configuring AI agents beyond basic use of ChatGPT or other AI assistants.
• Practical understanding of AI tools, large language models, workflow automation, and application integrations.
• Experience with n8n, Make, Zapier, or comparable AI and automation tools is advantageous.
• Ability to design automated workflows and connect applications using integrations, APIs, or no-code/low-code platforms.
• Strong organisation, communication, research, problem-solving, independent work, and priority management skills.
• Discretion, adaptability, professionalism, attention to detail, and a proactive interest in improving productivity through technology.