Executive Assistant to the CEO

Overview

Location

Job Summary

International Community Schools

Key Responsibilities

• Provide comprehensive administrative and executive support to the CEO.
• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and official documents in Arabic and English.
• Draft, translate, and review internal and external communications.
• Coordinate with school branch leaders, department heads, and external stakeholders.
• Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
• Handle confidential information with the highest level of discretion.
• Screen and prioritize emails, phone calls, and inquiries.
• Maintain organized filing systems (physical and digital).
• Assist in preparing board reports and executive summaries.
• Ensure timely communication between the CEO’s office and all departments.
• Support strategic initiatives and special projects as assigned by the CEO.

Requirements & Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
• **Fluency in Arabic and English (mandatory).**
• Excellent written and verbal communication skills in both languages.
• Strong organizational and time-management skills.
• High level of professionalism and confidentiality.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure in a fast-paced environment.
• Strong interpersonal skills with the ability to interact with senior management and stakeholders.
• Experience in the education sector in the UAE is an advantage.
• Knowledge of UAE professional and corporate etiquette is preferred.

Personal Attributes

• Highly organized and detail-oriented
• Proactive and solution-oriented
• Strong decision-making support capability
• Professional appearance and demeanor
• Loyal, trustworthy, and discreet

Benefits

• Competitive salary package aligned with experience and qualifications
• End-of-service benefits as per UAE Labour Law
• Opportunity to work directly with executive leadership and gain strategic exposure
• Professional and respectful work culture
• Career growth opportunities within a leading education group in Abu Dhabi
• Supportive and collaborative leadership environment