Executive Assistant to Senior Level Executives

1. Operational Structuring & Task Execution

• Can take verbal ideas directives and organize into actionable steps and follow-ups.
• Maintains checklists and timelines across multiple projects.
• Acts as a quiet driver to keep the management, and those around him, on track.

2. Professional Writing & Communication

• Drafts emails, client notes, internal updates, and summary memos
• Takes meeting notes and follow ups for team distribution.
• Communicates with counterparties, vendors, and team members on behalf of the management.

3. Digital Competence & Organizational Discipline

• Skilled with:

• Microsoft Office (Word, Excel, PowerPoint)

• Outlook calendar & email
• Cloud-based file management systems (e.g., SharePoint, Dropbox, GDrive)
• Keeps systems organized: file naming conventions, folder structures, version tracking.
• Sets up and maintains shared team resources (e.g., calendars, document folders).

4. Basic Financial And Administrative Literacy

• Familiar with investment terms, bank forms, wire instructions, and regulatory documents.
• Able to interface with accounting firms (e.g., HaysMacintyre) and compliance providers (e.g., ACA).
• May support subscription management (e.g., Bloomberg) and vendor invoice tracking.
• Personal & Family Support (Optional / As Needed)
• Support for personal and family logistics

Including

• Organizing family travel or events
• Helping maintain personal and property records
• Coordinating with home maintenance vendors, staff, or service providers
• Managing filing systems for personal documents, property ownership, or financial statements
• Acting as a centralized point of organization for both Horizon and personal affairs (travel, homes, filing, etc.)
• Interested candidates may send their CV (careers(at)aswaarconsulting(dot)com)

Job Type: Full-time

Application Question(S)

• Demonstrated experience with complex scheduling, travel arrangements, and stakeholder coordination.
• Direct experience supporting C-suite executives, Vice Presidents, Provosts, Deans, Directors, or equivalent senior leaders.
• Are you available immediately? Yes or No

Experience

• personal or executive assistant: 3 years (Preferred)